Document Controller

National Grid; Warwick; On-site; GBP 33,000 - 39,000; Full time

Job summary

An energy company in the UK is seeking a Document Controller to oversee documentation for complex multi-site projects. The role involves ensuring compliance with company policies and managing contractual documents effectively. Ideal candidates should have experience with document control systems, proficiency in Microsoft applications, and a strong understanding of project documentation requirements. This position offers a competitive salary of up to £39,000 and a comprehensive benefits package including holidays, pensions, and health insurance.

Benefits

26 days holiday plus statutory days

Annual performance incentive

Generous pension scheme

Life insurance

Employer funding for health insurance

Qualifications

• Experience in document management and control.
• Ability to interface with various project stakeholders.
• Familiarity with project lifecycle documentation requirements.

Responsibilities

• Provide document control for complex multi-site projects.
• Manage contractual documents following company procedures.
• Log and distribute instructions from various stakeholders.
• Establish and maintain a Request for Information system.

Skills

Computer literacy in MS applications

Experience in Common Data Environments

Knowledge of naming conventions and metadata

Understanding of construction contract environment

Team collaboration experience

Project handover records knowledge

Continuous improvement culture experience

Tools

SharePoint

Excel

PowerPoint

Word

Job description

About us

At National Grid, we light up the world by harnessing the unique strengths of our people. Join us as a Document Controller to be part of a team that's driving forward the energy transition, creating a brighter, more sustainable future for all. Unleash your superpower and bring energy to life.

National Grid is hiring 2 Document Controller's. These positions are based from either Derbyshire or Rugeley / Coventry offices.

Job Purpose

To provide document Control for Complex multi-site projects to ensure the delivery of compliant and traceable project documentation.

What You'll Do

• To be the interface with the Main Works Contractor's document controller(s) and systems to ensure that all contractual documents are correctly administered in compliance with National Grids policies and procedures.
• To Prepare document transmittal notes and maintenance of all documents received and issued by the Project Team(s).
• To ensure that all documents are reviewed and approved by relevant individuals / functions prior to issue
• To ensure that changes and the current revision status of documents are identified and remain legible and readily identifiable
• To ensure that documents of external origin are distributed to correct individuals and or departments in correct time scales in line with contractual obligations.
• Ensure that all documentation generated during the full project life cycle is controlled, traceable and the issue status recorded to provide an adequate audit trail.
• Responsibility for ensuring that no unintended use of obsolete documents, and to apply suitable identification to them if they are retained for any purpose.
• To log, distribute promptly and keep updated various instructions from consultants, clients, project managers etc.
• Establish and maintain a Request for Information system, providing reports to the Project Team.
• Communicate to the Project Team the abilities of the document control system and source training, technical and procedural support for all users.
• Thoroughly police the procedures and standards defined in the project's protocols and procedures.
• Review all comments made on documents to ensure that they have been added electronically to form part of the audit history.

About You

• Experience of computer literacy in the use and application of standard MS applications, in particular Excel, PowerPoint and Word and SharePoint
• Extensive experience in the use of Common Data Environments (CDE) and/or collaboration software.
• Experience of project delivery and using naming conventions and metadata in document control.
• Awareness of: Construction contract environment, including contractual terms of conditions and processes.
• Demonstratable experience of functioning as a member of an integrated team
• Experience and Knowledge of project handover records and CDM Health & Safety file requirements
• Experience in creating a culture of continuous improvement through the use of systems and procedure

What You'll Get

A competitive salary paying up to £39,000 - dependent on capability

Here are some of the benefits that you're entitled to:

26 days holiday, plus eight statutory days, an option to buy extra holiday days, and the option to holiday swap up to 3 bank holiday days

An annual performance incentive

A generous pension scheme, double matched up to 6% of your salary each month. For every £1 you contribute we'll put in another £2, so if you put in 6%, we'll add 12% giving a total of 18% to your pension pot

Life insurance at 10 times basic salary

Employer funding towards a portion of your Private Medical Insurance.

More Information

National Grid Electricity Transmission (NGET) is at the heart of energy in the UK. The electricity we provide gets the nation to work, powers schools and brings energy to life. Our energy network connects the nation, so it's essential that it's continually evolving, advancing and improving.

In NGET we are passionate about both operating our network safely and providing highly reliable quality of supply for our customers. At the heart of achieving these outcomes is the effective control and operation of our network.

To find out more about us, please follow the link below:

https://www.nationalgrid.com/electricity-transmission/