Document Controller

Nscale; United Kingdom; Hybrid; GBP 40,000 - 55,000; Full time

Job summary

A leading AI infrastructure firm in the United Kingdom is seeking a highly organized Document Controller to manage project documentation for hyperscale data centre developments. This role involves maintaining document control systems, ensuring compliance, and collaborating across teams. Candidates should have at least 5 years of experience in document control within a complex construction environment and proficiency in Procore. The position offers hybrid or remote working options, fostering an innovative and supportive workplace culture.

Benefits

Competitive salary with annual reviews

Flexible working options

25 days holiday plus public holidays

Qualifications

• 5+ years’ experience in document control within data centre construction.
• Proficiency in managing technical information.
• Strong understanding of governance and compliance in documentation.

Responsibilities

• Manage document control systems for large-scale projects.
• Review and distribute project documentation as needed.
• Coordinate with internal and external stakeholders for information flow.

Skills

Document control

Procore familiarity

Attention to detail

Communication skills

Information management

Tools

Procore

Document control platforms

Job description

At Nscale, we are building the infrastructure for Europe’s AI revolution. Nscale is developing cutting‑edge, sovereign generative AI solutions powered by a new generation of high‑performance, sustainable data centres and GPUs built specifically for AI workloads.

The rapid growth of artificial intelligence is driving unprecedented global demand for compute and GPU infrastructure. Positioned at the heart of this transformation, Nscale is delivering the platforms that will enable the next decade of innovation.

Working closely with the world’s most advanced AI technology providers, Nscale integrates next‑generation compute hardware and GPU clusters across both partner and self‑delivered facilities. This is a unique opportunity to join Nscale’s journey, play a pivotal role in delivering transformative AI infrastructure, and help shape a company designed to scale rapidly across Europe and beyond.

The Role

We are seeking a highly organised and detail‑oriented Document Controller on a permanent basis to manage project documentation on Nscale’s hyperscale data centre developments.

You will be responsible for maintaining accurate document control systems, ensuring that all project information is current, correctly formatted, approved, and distributed to the right stakeholders at the right time.

This role requires a strong understanding of document management processes within complex construction or engineering environments. You’ll play a critical role in supporting project delivery, maintaining version integrity, and upholding Nscale’s standards for governance, accuracy, and compliance across all design and construction documentation.

Key Responsibilities

• Document Control & Information Management
• Establish, maintain, and manage document control systems for large‑scale construction projects in accordance with Nscale’s standards and procedures.
• Ensure all project documentation — including design drawings, specifications, contracts, reports, and correspondence — is accurately logged, version‑controlled, and traceable.
• Review incoming and outgoing documents for accuracy, completeness, and correct formatting before release.
• Manage document workflows, approvals, and distribution through designated document control platforms e.g. Procore
• Governance, Quality & Compliance
• Implement document control protocols that comply with Nscale’s governance framework and regional regulatory requirements.
• Monitor adherence to naming conventions, revision management, and transmittal procedures across all internal and external contributors.
• Maintain up‑to‑date audit trails, ensuring traceability and accountability for all document submissions and approvals.
• Support internal and external audits by providing complete, accurate document records as required.
• Work closely with Project and Design Managers, and Contractors to ensure information is exchanged efficiently and accurately.
• Coordinate the flow of information between Nscale’s internal teams and external stakeholders, including partners, contractors, and suppliers.
• Provide document control training and support to project participants to maintain consistent standards and best practices.
• Assist in preparing reports and dashboards summarising document status, approvals, and outstanding actions.
• Champion best practice in digital document management and data governance, supporting Nscale’s technology‑led approach to project delivery.
• Regularly review and improve document control procedures, identifying opportunities for automation and efficiency.
• Ensure all project documentation is archived correctly at project close‑out for long‑term retrieval and record retention.

Who You Are

• 5+ years’ experience in document control or information management within data centre or mission‑critical construction environment
• Proficient in Procore
• Strong understanding of construction documentation, revision control, and approval workflows.
• Highly organised, detail‑oriented, and capable of managing large volumes of technical information.
• Excellent communication skills and ability to coordinate across multiple teams and stakeholders.
• Proactive, solutions‑driven, and able to work independently within a fast‑paced, high‑growth environment.
• Fluent in English; other European languages advantageous.

What We Can Offer You

At Nscale, you'll find a collaborative, supportive, and innovative environment where your contributions spark real impact. We're building something extraordinary, and our people are driving it.

• Competitive package with reviews every 12 months 🚀
• Hybrid or remote working options with occasional travel to keep informed of project updates
• A career‑defining opportunity to be an early member of the fastest growing data centre / tech startup in Europe
• This is your chance to push boundaries, collaborate on, and make your mark on cutting‑edge AI - these DC's aren't just a storage centre for your spam emails, they're changing the industry - and the world - as we've known it.
• A human‑first approach: We treat you as humans first. Our flexible workplace trusts Nscalers to deliver, giving you the autonomy needed to get the job done.
• 25 days holiday + public holidays