Document Controller

ZipRecruiter; St Albans; On-site; GBP 28,000; Full time

Job summary

A leading Facilities and Maintenance Provider seeks an experienced Document Controller for a permanent role in St Albans. In this position, you will manage documentation, ensuring accuracy and confidentiality while collaborating with various teams. The role is full-time, Monday to Friday, offering a salary of £28,000 per year.

Qualifications

• Experience as a Document Controller in Facilities Management.
• Ability to manage and organize documentation effectively.
• Strong communication skills for collaboration with various stakeholders.

Responsibilities

• Perform general Document Control duties and file documentation accurately.
• Maintain and review the accuracy of records regularly.
• Train employees on document access and management processes.

Skills

Attention to detail

Organizational skills

Communication

Confidentiality

Tools

AssetPro

Job description

Job Description

Document Controller - FM - 28k - St Albans - Permanent Role

My client, a leading Facilities and Maintenance Provider, is currently recruiting for an experienced Document Controller to join their team based in St Albans.

Working hours: Monday to Friday, Full-time in the Office, 8:30-17:30

Main Duties

1. General Document Control duties
2. File documents in physical and digital records and ensure appropriate storage
3. Check all documentation on the job file for accuracy and completeness prior to saving to Digital logbooks in AssetPro in correct format
4. Review Operative worksheets for updated assets and update the Asset Register on AssetPro accordingly, ensuring all information is correctly captured
5. Review and maintain the accuracy of the records, editing where necessary to ensure they are up-to-date
6. Identify remedial work arising from routine maintenance activities
7. Manage the processes around documentation within the organisation
8. Maintain confidentiality around sensitive documentation
9. Assist in the preparation of the monthly contract report and ad-hoc reports
10. Manage requests for documentation
11. Train employees on how to use and access the documents
12. Communicate and collaborate with Helpdesk Operators, Operatives, and sub-contractors working on contracts
13. Follow company processes and procedures
14. Meet all KPIs measured on a periodic basis