Document Controller

Avenue Scotland; Scotland; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading information management firm in Scotland is seeking a highly organised Document Controller to manage information systems, ensure data accuracy, and oversee document control processes. The role includes developing policies for data integrity, supporting reporting and analysis, and coordinating project documentation. Ideal candidates should have proven experience in information management and strong communication skills. The position offers flexible working arrangements, generous holiday allowances, and professional development opportunities.

Benefits

Generous holiday allowance of 25 days

Flexible working arrangements

Contributory Pension Scheme

Qualifications

• Proven experience in an information management or data governance role.
• Strong knowledge of information systems, databases, and digital tools.
• Ability to manage multiple priorities and projects effectively.

Responsibilities

• Lead the management and governance of information systems and databases.
• Develop and maintain policies for data integrity and classification.
• Control/organise project documentation and manage documentation processes.

Skills

Organisational skills

Communication skills

Attention to detail

Problem-solving

Project management

Tools

SharePoint

Viewpoint

BIM360

Job description

We are seeking a highly organised and detail‑oriented Document Controller to join our clients' team in Fife. This pivotal role involves managing the flow of information across the organisation, ensuring data is accurate, secure, accessible, and compliant with relevant regulations. You will oversee the development, implementation, and maintenance of information systems, supporting teams to work efficiently and make informed decisions based on reliable data.

Key Responsibilities (Information Management)

• Lead the management and governance of information systems and databases.
• Develop and maintain policies for data integrity, classification, and security.
• Work cross‑functionally to optimise document and information workflows, including integration of digital processes.
• Support reporting and analysis by ensuring data is well‑structured and accessible.
• Oversee version control, metadata standards, and archiving procedures.
• Train and support staff in best practices for data and information management.
• Control/organise project documentation such as creation of physical and digital project files.
• Manage the processes around documentation within the organisation, including QA/QC documents from manufacture and installation.
• Maintain confidentiality around sensitive documentation.
• Review BIM protocols and implement project documentation to conform with required standards.

Key Responsibilities (Document Control)

• Demonstrate knowledge and understanding of document control processes and identify areas for improvement.
• Manage and oversee the document control team to lead information management within the company.
• Support and advise the document control team, setting objectives, offering support and development.
• Work with the document control team to prepare and issue operation and maintenance manuals at project completion.

Key Responsibilities (Data Management)

• Introduce data capture tools to monitor and report to Senior Management on carbon emissions, training requirements and quality control.
• Work with Senior Management to integrate tools for full digitalisation of systems and procedures.

Essential Skills & Experience

• Proven experience in an information management or data governance role.
• Strong knowledge of information systems, databases and digital tools.
• Excellent organisational and communication skills.
• High attention to detail with a proactive approach to problem‑solving.
• Ability to manage multiple priorities and projects effectively.

Desirable

• Experience with document control platforms such as SharePoint, Viewpoint, BIM360, etc.
• Previous experience working in a manufacturing and construction environment.

What We Offer

• A collaborative and supportive working environment.
• Opportunities for professional development and career growth.
• Flexible working arrangements.
• Generous holiday allowance of 25 days annual leave and 8 statutory days.

Company benefits

• Contributory Pension Scheme.
• Death in Service Benefit 3x Salary.
• Option to opt into Private Medical Insurance.

The client provides equal employment opportunities to everyone regardless of their age, disability, gender/gender reassignment, marriage/civil partnership, pregnancy/maternity, race, religion or belief, sex, or sexual orientation.

The client’s Equal Opportunities policy reinforces our commitment to the creation and maintenance of a diverse workplace where our workforce will be truly representative of all sections of society, and each employee feels respected and able to give of their best.

Please contact Millie at Avenue for more information.