Document Controller

Randstad Sourceright; Newcastle upon Tyne; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading recruitment services provider in the UK seeks a Document Controller Administrator for a 6-month contract in Newcastle upon Tyne. In this role, you will manage supplier documentation, ensure compliance with project requirements, and facilitate timely approvals. The ideal candidate will have strong organizational and communication skills, proficiency in document management systems, and previous experience in administration or document control. This position requires attention to detail and the ability to manage multiple priorities in a dynamic environment.

Qualifications

• Previous experience in administration or document control roles.
• Strong understanding of material certification and project documentation processes.
• Familiarity with document management systems and QA checks.

Responsibilities

• File and maintain material certificates and documentation.
• Circulate documentation for review and approval.
• Track and expedite approval processes.

Skills

Organisational skills

Communication skills

Collaboration

Stakeholder management

Attention to detail

Tools

Microsoft Office

SharePoint

EDMS

Job description

Job title: Document Controller Administrator

Location: Shields Rd, Newcastle upon Tyne NE6 2UT

Contract length: 6 months contract subject to extend

Work Hour: 37 hours/week

Randstad Sourceright, a leading provider of RPO & MSP Recruitment Services is currently recruiting an Administrator working on behalf of a leading Energy services company.

In this role you will ensure efficient management and processing of supplier documentation, including material certificates, document packs, MITPs, weld maps, and related records. This role will also require the candidate to facilitate timely circulation of documents to internal stakeholders and expedite approvals to support project delivery. Some of other duties include:

Responsibilities

• File and maintain material certificates, document packs, MITPs, weld maps, and associated documentation.
• Circulate supplier documentation to internal stakeholders for review and approval.
• Track and expedite the full process of supplier documentation through to final approval.
• Coordinate with the projects team to ensure timely documentation flow and compliance with project requirements.
• Maintain accurate records and logs of documentation status and approvals.
• Utilize document management systems (e.g., SharePoint, EDMS) to manage workflows and approvals.
• Support continuous improvement initiatives for documentation processes and systems.
• Communicate proactively with suppliers and internal teams to resolve documentation issues quickly.

Requirements

• Previous experience in administration or document control roles.
• Knowledge of material certification and project documentation processes is desirable.
• Experience working with project teams and suppliers is advantageous.
• Familiarity with document management systems and QA checks preferred.
• Strong organisational and record-keeping skills.
• Excellent communication, collaboration, and stakeholder management abilities.
• Proficient in Microsoft Office and document management systems (SharePoint, EDMS).
• Attention to detail and ability to manage multiple priorities under pressure.