Document Control Coordinator

Lincolnshire Community and Hospitals NHS Group; Lincoln; On-site; GBP 30,000 - 40,000; Full time

Job summary

A healthcare trust in Lincoln is seeking a Document Control Coordinator to ensure robust governance and compliance standards in managing clinical documents. This role involves maintaining accurate and accessible documentation, supporting compliance with healthcare regulations, and coordinating review processes with clinical teams. The ideal candidate should have experience in document management systems and a clear understanding of statutory requirements. This position requires on-site work for at least two days a week.

Qualifications

• Experience in document control processes and standards is required.
• Familiarity with regulatory requirements from CQC, NHS England, NICE.
• Ability to train and guide staff on document management protocols.

Responsibilities

• Maintain the central repository of clinical documents.
• Monitor document review cycles for compliance.
• Ensure documents are accurate and evidence-based.
• Liaise with clinical teams to facilitate updates.
• Develop efficient document control processes.
• Support staff in understanding document management.

Skills

Document management

Compliance knowledge

Stakeholder engagement

Quality control

Job description

The Document Control Coordinator will play a critical role in ensuring the Trust maintains robust governance and compliance standards by managing all clinical documents, including policies, guidelines, and standard operating procedures. This post is responsible for the end‑to‑end process of document control—ensuring accuracy, version control, timely updates, and accessibility across the organisation.

You Will Work Closely With Clinical Teams To

• Maintain a central repository of approved documents.
• Ensure compliance with statutory and regulatory requirements (CQC, NHS England, NICE).
• Support assurance frameworks and audits by providing accurate documentation.
• Coordinate review cycles and facilitate stakeholder engagement for updates.

This role is essential for patient safety, operational efficiency, and governance assurance. By ensuring staff have access to current, evidence‑based guidance, you will help reduce clinical risk and support high‑quality care delivery.

There is a requirement for on site working minimum of 2 days a week.

Responsibilities

• Document Management: Maintain the Trust’s central repository of clinical documents ensuring version control and accessibility.
• Compliance Assurance: Monitor and coordinate document review cycles to ensure compliance with statutory, regulatory, and internal governance requirements (CQC, NHS England, NICE).
• Quality Control: Ensure all documents are accurate, evidence‑based, and approved through the correct governance processes before publication.
• Stakeholder Engagement: Liaise with clinical teams to facilitate timely updates and resolve queries related to document control.
• Process Improvement: Develop and maintain robust document control processes, identifying opportunities for efficiency and standardisation.
• Training & Guidance: Support staff in understanding document management protocols and provide advice on policy development and review processes.

For further details or informal visits, contact:

Name: Bernadine Gallen
Job title: Ass Director Clinical Effectiveness & Complaints
Email: [e-mail]
Telephone: [phone]