Document Control Assistant T&D

Burns & McDonnell; Birmingham; On-site; GBP 30,000 - 40,000; Full time

Job summary

A global leader in engineering solutions is seeking a Document Control Coordinator in Birmingham. You will facilitate the management of construction documents, ensuring quality and adherence to client standards. Responsibilities include maintaining document repositories, monitoring access, and conducting audits. A Bachelor's degree is required or relevant experience may substitute. Proficiency in Microsoft Office and strong attention to detail are essential. This is a full-time role with travel expectations of 10%.

Qualifications

• 0 years of applicable experience required or applicable years of experience may substitute for degree.
• Previous document management experience preferred.
• Ability to interface with clients and vendors.

Responsibilities

• Create, update, and maintain document repositories.
• Assign document identification numbers and assist with version control.
• Review documents for accuracy and completeness.
• Facilitate document retrieval requests.
• Monitor document access and ensure security measures.
• Perform regular audits to ensure compliance.
• Maintain organized filing system for documents.
• Collaborate to establish document control best practices.

Skills

Independent problem-solving

High attention to detail

Accuracy

Proficient in Microsoft Office

Education

Bachelor Degree

Job description

Description

Chart your own course and change the world — with the support of people whose interests are aligned with yours. At Burns & McDonnell, opportunity is waiting. We’re looking for people with big ideas and an entrepreneurial mindset. It’s those kinds of people who’ve helped us grow from a small consulting business back in 1898 to a global leader in engineering, architecture and construction solutions. Today, we’re a thriving company with more than 10,000 professionals working in 75 offices worldwide and recognised as a Global Leader within our fields:

This position will coordinate the document control process. This position is responsible for quality of the project materials and documents to issue for construction.

Responsibilities

• Create, update, and maintain electronic and physical document repositories for engineering documents on each project, including supporting the sites with management of physical drawings
• Assign document identification numbers and assist the engineering team with version control.
• Review documents for presentational accuracy, completeness, and adherence to company and client standards prior to issue to third parties.
• Facilitate document retrieval requests from authorised personnel.
• Ensure documents are distributed to relevant individuals or departments in a timely manner.
• Monitor document access and ensure proper security measures are in place.
• Perform regular audits of documents to ensure accuracy and compliance with established procedures.
• Identify and report any discrepancies or non-compliance issues to management.
• Maintain an organised filing system for both physical and electronic documents.
• Ensure documents are archived and disposed of in accordance with retention policies.
• Collaborate with various departments to establish document control best practices.
• Provide training and guidance to staff on document management procedures.
• Assist in the preparation and formatting of documents as needed.
• Ensure documents meet internal and industry-specific standards.
• Performs other duties as assigned
• Complies with all policies and standards

Qualifications

• Bachelor Degree and 0 years of applicable experience Required or
• Applicable years of experience may be substituted for degree requirement.
• Previous document management experience preferred.
• Candidates should possess independent problem-solving and analysis skills.
• Ability to interface with clients and vendors.
• High attention to detail, accuracy, and quality required.
• Proficient in Microsoft Office, including Word, Excel, and Access.

This job posting will remain open a minimum of 72 hours and on an ongoing basis until filled.

Job

Administrative/Office Support

Primary Location GB-Glasgow, UK-Glasgow

Other Locations GB-Birmingham UK-Birmingham

Schedule: Full-time

Travel: Yes, 10 % of the Time

Req ID: 260358

Job Hire Type Experienced #LI-DZ #UKO N/A