Depot Administrator & Logistics Coordinator

Veolia; West of England; On-site; GBP 25,000 - 31,000; Full time

Benefits offered by this job

25 days annual leave

Company pension scheme

Stream - financial wellbeing support

Discounts on groceries and retailers

Health resources and wellbeing support

One paid day to volunteer

Ongoing training and development

Job summary

Veolia in Avonmouth seeks an organised administrative assistant to support depot operations. You will operate the weighbridge, coordinate traffic, manage orders, and handle driver paperwork with accuracy and timeliness.

You will also raise purchase orders, keep customers updated on delays, and ensure compliance across processes. A proactive communicator with strong data entry and Excel/Workday skills will thrive here.

Qualifications

• Administrative & systems proficiency including Workday, Excel or Google Sheets & Gmail.
• Data Entry Skills.
• Customer Service & Communication Skills.
• Compliance & Process Adherence.
• Experience in Waste Management or a Similar Regulated Industry (desirable).

Responsibilities

• Operate weighbridge system and coordinate depot traffic flow via radio communication with staff.
• Coordinate material sales bookings, manage transport arrangements, process driver paperwork, and ensure compliance documentation.
• Raise Purchase Orders for the supply of goods as approved by site management.
• Proactively inform customers of operational delays and confirm alternative collection dates.
• Control daily paperwork including monthly rebate reporting to customers.
• Liaise with relevant individuals to resolve customer queries and escalate when required.
• Perform accurate data entry on weighbridge and transport systems, including stock updates and allocations.
• Manage correspondence, filing, telephone calls, mail handling and depot records.
• Ensure payroll details are entered correctly within time limits.
• Process invoices and administer purchase orders, disposal invoices and subcontracted collections.

Skills

Administrative systems proficiency

Data entry

Customer service

Compliance

Tools

Workday

Excel

Google Sheets

Gmail

Job description

Veolia in Avonmouth seeks an organised administrative assistant to support depot operations. You will operate the weighbridge, coordinate traffic, manage orders, and handle driver paperwork with accuracy and timeliness.

You will also raise purchase orders, keep customers updated on delays, and ensure compliance across processes. A proactive communicator with strong data entry and Excel/Workday skills will thrive here.