Depot Administrator

Hi Vis Hire Ltd; Reading; On-site; GBP 25,000 - 34,000; Full time

Job summary

Hi Vis Hire Ltd in Reading is seeking a proactive Depot Administrator to support the smooth day-to-day running of a busy depot, handling admin tasks, stock movements and visitor reception. You will be the first point of contact for visitors and ensure Health & Safety compliance while coordinating third‑party servicing and MOTs.

The role suits someone with strong admin experience in a fast-paced environment, ideally with construction, hire or manufacturing background, and proficiency in Microsoft

Qualifications

• Strong admin experience in a fast-paced environment.
• Background in construction, hire or manufacturing.
• Confident with Microsoft Office.
• Customer-facing experience.
• Comfortable working to deadlines and within a team.

Responsibilities

• Handle incoming calls and deliver excellent customer service
• Generate and process delivery/collection notes via Insphire
• Log damages and process customer charges for returned assets
• Welcome visitors and ensure Health & Safety compliance
• Coordinate van MOTs, servicing and repairs with third‑party providers
• Provide updates on stock availability and movements
• Manage depot stock transfers in and out
• Support other depots during admin absence
• Improve systems and processes to boost depot efficiency

Skills

Administrative experience

Construction/hire industry background

Microsoft Office proficiency

Customer-facing experience

Deadline-driven

Team player

Interpersonal skills

Health & Safety awareness

Tools

Insphire

Job description

Depot Administrator – Reading

We’re recruiting a proactive Depot Administrator to support the smooth day‑to‑day running of a busy depot, hiring site Welfare and consumables to the construction and infrastructure sectors. You’ll be the first point of contact for visitors, provide essential administrative support, and help keep operations moving efficiently. As the depot grows, so will the opportunity to develop your role.

Key Responsibilities

• Handle incoming calls and deliver excellent customer service
• Generate and process delivery/collection notes via Insphire
• Log damages and process customer charges for returned assets
• Welcome visitors and ensure Health & Safety compliance
• Coordinate van MOTs, servicing and repairs with third‑party providers
• Provide updates on stock availability and movements
• Manage depot stock transfers in and out
• Support other depots during admin absence
• Improve systems and processes to boost depot efficiency

What You’ll Bring

• Strong admin experience in a fast‑paced environment
• Background in construction, hire or manufacturing
• Confident with Microsoft Office
• Customer‑facing experience
• Comfortable working to deadlines and within a team
• Excellent interpersonal skills
• Awareness of Health & Safety
• Diligent, professional, enthusiastic and composed
• Eligible to work in the UK

Salary: £29,215

Hours: Mon–Thu 07:45–16:30, Fri 07:00–15:30