Department Administrator

Forth Valley College; Falkirk; On-site; GBP 28,000 - 31,000; Part time

Job summary

A higher education institution in Falkirk is seeking a Department Administrator. You will provide high-quality administrative and PA support, manage office operations, and coordinate events. The ideal candidate should have an HNC in Business or Administration and excellent skills in IT, communication, and organization. This is a part-time, fixed-term role until December 2025, with a salary range of £28,881 - £30,518 (pro-rata).

Qualifications

• Experience in providing administrative support in a large organisation.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Provide administrative and PA support to senior staff.
• Prepare reports, correspondence, and presentation materials.
• Maintain departmental SharePoint and filing systems.

Skills

Excellent IT skills

Communication skills

Organisational skills

Education

HNC in Business or Administration

Job description

Overview

Department Administrator
28,881 - 30,518 (pro-rata)
0.4 FTE / 14 Hours (Wednesday & Thursday)
Based at Falkirk Campus
Fixed Term to December 2025

Are you highly organised, proactive, and passionate about supporting learning and teaching? Join our team as a Department Administrator and play a key role in helping our department run smoothly and efficiently.

About the Role

As the first point of contact for the department, you\'ll provide high-quality administrative and PA support to the Director of Curriculum, Operations Manager, Curriculum Managers, and other staff. You\'ll manage the day-to-day operations of the departmental office, coordinate meetings and events, maintain records, and ensure effective communication across the team.

Key Responsibilities

• Provide administrative and PA support to senior staff.
• Prepare reports, correspondence, and presentation materials.
• Maintain departmental SharePoint and filing systems.
• Process orders and invoices using College finance systems.
• Organise meetings, take minutes, and support departmental events.
• Liaise with internal and external stakeholders including students, employers, and schools.
• Ensure compliance with data protection and college policies.

What We\'re Looking For

Essential:

• HNC in Business or Administration (or equivalent), or significant relevant experience.
• Excellent IT, communication, and organisational skills.
• Experience in providing administrative support in a large organisation.
• Ability to work independently and manage multiple priorities.

Desirable:

• ECDL or equivalent IT qualification.
• Experience with college administrative systems.
• Understanding of departmental curriculum and examining bodies.

We are committed to ensuring an inclusive and accessible recruitment process for all candidates. We understand that individuals may have different needs and we are dedicated to providing reasonable adjustments to support candidates throughout the recruitment process.

If any adjustments are required to be made, please contact . The college will work with each individual to identify and implement appropriate solutions to ensure you have a fair and equitable opportunity to demonstrate your skills and qualifications.

Closing date: 2 October 2025