Defence Facilities Administrator (Hybrid, Pension)

VIVO Defence Services; Larkhill; On-site; GBP 28,000 - 30,000; Full time

Benefits offered by this job

Pension scheme

25 Days annual leave

Volunteer leave

One paid professional subscription

Life Assurance Policy

Job summary

VIVO Defence Services in Larkhill is seeking a proactive Administrator to support site operations within a small team. You’ll manage records, assist with safety and quality processes, and act as the first point of contact for information requests and day-to-day team support.

The role requires strong IT skills, experience in an office environment, and the ability to coordinate with contractors, DIO, and command.

Qualifications

• Experience in an office administrative role.
• Strong IT skills and confidence with Excel and Word.
• Proactive mindset, able to work independently.
• Experience with Maximo or MS Office training would be a bonus.

Responsibilities

• Manage records and support safety, quality, and sustainability processes.
• Be the go-to contact for information requests, complaints, and day-to-day team support.
• Coordinate with contractors to ensure works are completed within timescales; liaise with DIO and chain of command.
• Identify opportunities to save money, reduce waste, and continuously improve ways of working.

Skills

Office administration

IT skills

Excel

Word

Tools

Maximo

Job description

VIVO Defence Services in Larkhill is seeking a proactive Administrator to support site operations within a small team. You’ll manage records, assist with safety and quality processes, and act as the first point of contact for information requests and day-to-day team support.

The role requires strong IT skills, experience in an office environment, and the ability to coordinate with contractors, DIO, and command.