Facilities Admin Specialist (Hybrid) – CAFM & Ops Support

VIVO Defence; Shefford; Hybrid; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Hybrid work structure

Disability Confident Leader

Flexible discussions for work style

Job summary

VIVO Defence Services, a joint venture between Serco and EQUANS, seeks an organised administrator to support two RAF sites. You will coordinate maintenance activities, raise and close work orders, manage documents, and act as the first point of contact for contractors and DIO representatives.

The role is 37.5 hours per week, Monday to Friday, in a hybrid work environment. BPSS clearance is required, and experience with MS Office and CAFM systems like Maximo is highly valued.

Qualifications

• Experience in administration, ideally in facilities management or operations.
• Strong MS Office skills, especially Excel and Word.
• Ability to work with data, reports and spreadsheets, with attention to detail.

Responsibilities

• Raise and close work orders, create and issue job packs, raise purchase orders, maintain spreadsheets and reports.
• Manage stationery orders, filing, and maintain accurate records.
• Organise and support weekly/monthly management meetings, prepare agendas and minutes, track actions.

Skills

Excel

Word

Organised

Communication

Maximo

Tools

Maximo

Job description

VIVO Defence Services, a joint venture between Serco and EQUANS, seeks an organised administrator to support two RAF sites. You will coordinate maintenance activities, raise and close work orders, manage documents, and act as the first point of contact for contractors and DIO representatives.

The role is 37.5 hours per week, Monday to Friday, in a hybrid work environment. BPSS clearance is required, and experience with MS Office and CAFM systems like Maximo is highly valued.