Site-Based Defence Facilities Administrator

VIVO Defence Services; Wareham; Hybrid; GBP 23,000 - 29,000; Full time

Job summary

VIVO Defence Services, West Moors-based, is seeking an Administrator to support the Area Manager and Site Management teams. You will help coordinate Billable Works, maintain trackers, raise Purchase Orders, and ensure day-to-day operations run smoothly.

This role requires strong organizational skills, experience in administration, and proficiency with Microsoft Office and CAFM systems. A UK driving licence and the ability to manage multiple priorities are essential.

Qualifications

• Experience in administration and office coordination.
• Strong written and verbal communication and customer service skills.
• Proficient in Microsoft Office and CAFM software.
• Full UK driving licence.

Responsibilities

• Provide comprehensive admin support to Area Manager and Site teams.
• Maintain trackers and raise Purchase Orders for Billable Works.
• Coordinate site access, reports, agendas, minutes, and safety documentation.
• Liaise with contractors, supply partners and customers.
• Cover other admin roles across the SDA when required.

Skills

Administration experience

Microsoft Office

Driving licence (UK)

Communication skills

Customer service skills

Attention to detail

Tools

CAFM systems

Job description

VIVO Defence Services, West Moors-based, is seeking an Administrator to support the Area Manager and Site Management teams. You will help coordinate Billable Works, maintain trackers, raise Purchase Orders, and ensure day-to-day operations run smoothly.

This role requires strong organizational skills, experience in administration, and proficiency with Microsoft Office and CAFM systems. A UK driving licence and the ability to manage multiple priorities are essential.