Defence Facilities Admin & Coordination Specialist

VIVO Defence; England; On-site; GBP 26,000 - 30,000; Full time

Job summary

VIVO Defence Services is seeking an Administrator to join the West Moors-based team. You will support the Area Manager and Site Management, coordinate Billable Works, and maintain systems and documentation to ensure smooth day-to-day operations.

The role requires strong administration, excellent communication, and the ability to coordinate with multiple stakeholders across the Defence estate. 37.5 hours/week, £26,000 per annum, full-time, site-based position.

Qualifications

• Experience in administration
• Good working knowledge of Microsoft Office
• Experience using CAFM systems
• Full UK Driving Licence
• Strong administration and organisational skills
• Excellent communication and customer service skills

Responsibilities

• Provide comprehensive support to the Area Manager and Site Management teams
• Support the Billable Works process, including trackers and Purchase Orders
• Coordinate planned preventative maintenance and reactive tasks
• Coordinate site access and passes
• Maintain information in our systems
• Prepare reports, agendas, action logs and meeting minutes
• Maintain Health & Safety documentation and filing systems
• Organise office supplies and PPE
• Provide wider administrative support across the Site Delivery Area (SDA)
• Provide cover for other administration roles across the SDA when required

Skills

Administration

Microsoft Office

Communication

Customer service

Organisation

Tools

CAFM systems

Job description

VIVO Defence Services is seeking an Administrator to join the West Moors-based team. You will support the Area Manager and Site Management, coordinate Billable Works, and maintain systems and documentation to ensure smooth day-to-day operations.

The role requires strong administration, excellent communication, and the ability to coordinate with multiple stakeholders across the Defence estate. 37.5 hours/week, £26,000 per annum, full-time, site-based position.