Administrator | Larkhill (9 Month Fixed Term)

VIVO Defence Ltd; Larkhill; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

Pension scheme

Annual leave 25 days + bank holidays

Volunteer leave

One paid professional subscription

Life Assurance

Job summary

VIVO Defence Ltd is seeking a proactive Administrator to join our team. You will support the smooth running of operations, manage records, and assist with safety, quality and sustainability processes.

You will work in a fast-paced environment, liaising with contractors, DIO and the chain of command while providing day-to-day team support and delivering cost-saving improvements.

Qualifications

• Previous experience in an office administrative role.
• Strong IT skills and confidence using systems such as Excel and Word.
• Proactive mindset, ability to work independently and in a team.

Responsibilities

• Manage records and support essential services administration.
• Help ensure safety, quality and sustainability processes run smoothly.
• Be the go-to contact for information requests, complaints and day-to-day team support.
• Liaise with contractors to meet timescales and with DIO and chain of command.

Skills

Office administration

IT skills

Excel

Word

Tools

Maximo

MS Office

Job description

Are you a proactive, organised, and tech-savvy administrator ready to take on your next challenge in a fast-paced and meaningful environment? Do you thrive when supporting others, keeping things on track, and making a real difference behind the scenes? If so, we want you on our team!, As Administrator working within a team of 4, you'll report to the Area Manager and become a key player in the smooth running of our operations. You'll manage records, and help ensure that our safety, quality, and sustainability processes run like clockwork. You'll support the administrative side of essential services and be the go-to contact for information requests, complaints, and day-to-day team support. With an eye for detail, you'll also help us identify opportunities to save money, reduce waste, and continuously improve the way we work. You will be liaising with contractors to ensure works are completed within provided timescales, and also with DIO and chain of command.

This role requires a resliant person who can handle numerous tasks at once and is able to remain calm and efficient under pressure. It would suit someone from a fast paced environment.

What you'll need;

To succeed in this role, you'll need previous experience in an office administrative role, along with strong IT skills and confidence in using systems such as Excel and Word. We're looking for someone with a proactive mindset who can work independently and thrives in a team environment. Experience with Maximo or MS Office training would be a bonus, but not essential.

This is a great opportunity for someone who takes pride in their work, communicates clearly, and enjoys helping a team succeed. You'll be part of a collaborative, forward-thinking organisation where your ideas and efforts truly matter.

VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.

What we do

We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do., At VIVO, we're committed to delivering essential support services for military families across the UK. As part of the Accommodation Contract, you'll play a vital role in ensuring our site teams are set up for success every day.

• Up to 6% contributory pension scheme
• 25 Days annual leave plus bank holidays
• Volunteer leave
• One paid professional subscription
• Life Assurance Policy