Site Administration & Records Coordinator

Serco Canada Inc; United Kingdom; Hybrid; GBP 25,000 - 32,000; Full time

Job summary

VIVO Defence Services, a joint venture between Serco and EQUANS, is hiring an Administrator to join the site operations team in Credenhill. The role involves general administration, archiving, reporting, and helping manage day-to-day site tasks.

You’ll work with the Operations and Site Manager, support meetings, and ensure accurate records while providing reliable customer service in a Defence environment.

Qualifications

• Previous experience in an administrative role.
• Good IT skills and confidence using Microsoft Office, especially Excel and Word.
• Experience with Maximo would be advantageous and training is available.
• Willingness to learn and undertake training is important.
• Proactive, dependable and able to work independently with strong attention to detail.

Responsibilities

• Archive and file electronic and hard-copy records in line with processes.
• Provide general administrative support across the site.
• Prepare and maintain reports, update systems, and assist management daily.
• Support meetings: arrange facilities, coordinate access, record attendance, and maintain action logs.
• Maintain data accuracy and respond to customer queries and complaints.
• Liaise with Defence Infrastructure Organisation, customers and supply chain partners.

Skills

Admin experience

IT skills

Excel

Word

Maximo

Tools

Maximo

Microsoft Office

Job description

VIVO Defence Services, a joint venture between Serco and EQUANS, is hiring an Administrator to join the site operations team in Credenhill. The role involves general administration, archiving, reporting, and helping manage day-to-day site tasks.

You’ll work with the Operations and Site Manager, support meetings, and ensure accurate records while providing reliable customer service in a Defence environment.