Crewing Services Co- Ordinator

d&b Solutions UK Ltd; Woodley; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading event production company in Woodley, UK, is looking for a Crewing Services Co-Ordinator. This role involves booking and managing both internal and subcontracted crew for events. Successful candidates will have proven IT skills, attention to detail, and experience in scheduling. A strong ability to work with various stakeholders is essential. Join us in creating memorable live experiences. Interested candidates should submit their CV, cover letter, and salary expectations.

Qualifications

• Proven IT skills, including Microsoft Office applications.
• Experience in service scheduling preferred.
• Strong attention to detail and accuracy required.

Responsibilities

• Book skilled crew using dedicated crewing software.
• Generate purchase orders for crew.
• Maintain subcontractor database.

Skills

Proven IT skills, including Microsoft Office

Experience in service scheduling

Strong attention to detail

Commercial awareness

General understanding of event practices

Job description

Hours: 40 hours per week, Monday to Friday

Location: RG5 Office with occasional travel to site

Role Summary

The Crewing Services Co‑Ordinator is responsible for the booking and clerical management of internal and subcontracted Technicians, Local Crew and other freelancer labour for the Event Production Services department and wider business.

Key Duties and Responsibilities

• Book sufficiently skilled crew from our database to fulfil the requirements of roles from within the department using our dedicated crewing software
• Generate and issue purchase orders to crew
• Maintain the subcontractor database
• Ensure freelancer compliance with regards to documentation and information.
• Build and maintain relationships with Project Managers, Venue Technical Managers and other service users to better understand and fulfil requirements.
• Optimise bookings to ensure best use of resources between internal and external crew.
• Ensure all data in our systems relating to crewing is up to date at all times.

Technical Skills

• Proven IT skills, including use of Microsoft Office (Word, Excel, Access applications and PowerPoint). Working knowledge of an internal e‑mail system and electronic diary is essential.
• Previous experience of a service scheduling role would be preferable
• Very strong attention to detail and accuracy.
• Commercial awareness and understanding the responsibility of a Crewing Co‑ordinator in ensuring the profitability of event delivery.
• General understanding / awareness of the event and practical event practices.

Personal Competencies and Behaviours

• Ability to interact effectively at all levels.
• Highly effective at relating to others and working as a member of a team.
• Deadline conscious and highly organised with the ability to prioritise and multi‑task whilst managing a challenging workload and meeting strict deadlines.
• Willing and flexible approach, with the ability to work on own initiative.
• Excellent time management and planning skills, forward thinking and able to add value.

Key Policies and Core Values

• To work alongside the members of other teams and communicate effectively
• To learn about the company and its activities in order to understand and deal with the customers • Maintain confidentiality at all times
• To represent the company in a courteous and appropriate manner in all circumstances
• To follow correct procedures at all times and to follow the policies laid out in the staff handbook
• An awareness of health and safety policies, risk assessments and be proactive in implementing them.
• To carry out your duties and responsibilities in a manner that reflects the Core Values of at all times

d&b solutions provides integrated audio, video, lighting, and media services, delivering complete solutions for hire and sales of technical equipment, live events, and venue installations and support. Working alongside d&b audiotechnik we are on a mission together to transform life experiences.

Apart from the duties summarised in this job description, we retain the right in consultation with the post holder to include other reasonable duties, which are part of, and incidental to, this type of work. We want to recruit, and retain the most talented people, regardless of their background.

We recognise that being a diverse and inclusive employer helps us fulfil our responsibility to make a difference for our staff, our clients, and our industry. Actively valuing differences enhances the way we work and people from different backgrounds and experiences bring valuable insights to the way we operate, generating new ideas and perspectives as well as making us representative of the community and society. If you are interested in this opportunity.

Please email your CV, Cover Letter, and Salary Expectations