Court Admin & Diary Coordinator

Ministry of Justice; Cardiff; On-site; GBP 26,000 - 34,000; Full time

Job summary

Ministry of Justice in the United Kingdom is seeking a Personal Assistant / Admin Officer to provide essential administrative support to court users, judiciary and management. The role involves diary management, travel arrangements, typing, and maintaining confidential filing systems to progress cases through the tribunal system.

The position is office-based, standard full-time at 37 hours per week, with flexible patterns considered.

Qualifications

• Friendly and approachable with excellent customer service skills.
• Diary management including digital calendars and E-judiciary diary.
• Travel arrangements and hotel bookings.
• Typing and minute-taking duties.
• Maintain confidential filing system.
• Liaise with judges and Non-Legal Members; prepare notes and documents.
• Update and manage records across multiple systems (OneNote, etc.).
• Support tribunals and judicial offices with administrative tasks.

Responsibilities

• Provide general administrative support to tribunal teams to progress cases through the system.
• Handle diary management and scheduling for judges and staff.
• Arrange travel and hotel bookings for court events and meetings.
• Take and transcribe minutes and prepare reports.
• Maintain confidential filing and case records.
• Coordinate meetings and prepare syndicate/group lists for events.
• Liaise with the President’s Office and other offices as required.

Skills

Customer service

Diary management

Travel arrangements

Typing

Judicial liaison

Filing

Meeting coordination

Records maintenance

Tools

OneNote

Job description

Ministry of Justice in the United Kingdom is seeking a Personal Assistant / Admin Officer to provide essential administrative support to court users, judiciary and management. The role involves diary management, travel arrangements, typing, and maintaining confidential filing systems to progress cases through the tribunal system.

The position is office-based, standard full-time at 37 hours per week, with flexible patterns considered.