Senior Administrative Coordinator: Business & Ops Support

Ministry of Justice; Chelmsford; On-site; GBP 26,000 - 38,000; Full time

Job summary

The Ministry of Justice in England is seeking a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices. The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams.

The post holder will report to the Hub Manager in Divisional offices and Business Manager in Function or Cluster offices and may have line management responsibilities for Administrative Assistants, Case Administrators

Responsibilities

• Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
• Preparation and collation of a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery.
• Maintenance of divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales.
• Collection and distribution of monies to/from Imprest, and maintenance of related records.
• Act as Vetting Contact Point for the relevant division, function or cluster.
• Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders where required, and within the agreed procurement arrangements.
• Attend meetings and events to represent the relevant Business Manager as agreed from time to time.
• Ensure the timely reporting of problems, including repairs, defects and security issues with the building(s) to facilities contractors and maintain progress to reach satisfactory conclusions and ensure equipment is in good working order.

Job description

The Ministry of Justice in England is seeking a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices. The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams.

The post holder will report to the Hub Manager in Divisional offices and Business Manager in Function or Cluster offices and may have line management responsibilities for Administrative Assistants, Case Administrators