Senior Diary & Admin Coordinator for Operations

Ministry of Justice; Bridgend; On-site; GBP 25,000 - 32,000; Full time

Job summary

Ministry of Justice diary manager role within the National Probation Service manages the Deputy Director's diary, coordinates meetings, and handles correspondence. You will act as primary contact, organise papers, and support the day-to-day running of the division.

Responsibilities include taking minutes, liaising with partners, maintaining filing systems, arranging travel and keeping information confidential and secure. Strong organisational and communication skills are essential.

Qualifications

• Secretarial and administrative support experience.
• Experience organising meetings and travel.
• Ability to maintain confidential information with discretion.

Responsibilities

• Manage Deputy Director's or Head of Operational Function's diary.
• Coordinate meetings, prepare agendas and distribute papers.
• Take minutes at senior management meetings and circulate notes.
• Liaise with internal and external colleagues to arrange engagements.
• Maintain comprehensive filing systems and handle sensitive information.
• Arrange business travel and accommodation for the Deputy Director or Head of Operational Function.

Skills

Diary management

Secretarial support

Administrative tasks

Minutes taking

Liaison

Confidentiality

Travel arrangements

Job description

Ministry of Justice diary manager role within the National Probation Service manages the Deputy Director's diary, coordinates meetings, and handles correspondence. You will act as primary contact, organise papers, and support the day-to-day running of the division.

Responsibilities include taking minutes, liaising with partners, maintaining filing systems, arranging travel and keeping information confidential and secure. Strong organisational and communication skills are essential.