Corporate Secretarial Executive

ATP CORPORATE ADVISORY PTE. LTD.; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A corporate advisory firm is seeking a detail-oriented Corporate Secretarial Executive in the Greater London area. The role involves assisting with client portfolios, ensuring compliance with ACRA, preparing necessary documents, and managing communications. The ideal candidate should have a Diploma in Business Studies and at least 1-2 years in corporate secretarial practice, demonstrating strong organizational and communication skills. This position offers a collaborative environment with opportunities to grow.

Qualifications

• 1-2 years of relevant experience in corporate secretarial practice, preferably within a CSP or professional services firm.
• Familiarity with Singapore’s Companies Act and corporate governance requirements.
• Knowledge of regulatory filings with ACRA via BizFile+ is highly preferred.

Responsibilities

• Assist the Corporate Secretary in handling a portfolio of clients.
• Prepare and lodge corporate secretarial documents with ACRA.
• Maintain and update statutory registers and corporate records.

Skills

Attention to detail

Organizational skills

Communication skills

Ability to prioritize tasks

Proficiency in Microsoft Office Suite

Education

Diploma in Business Studies or equivalent

Job description

Job Overview:

We are seeking a detail-oriented and responsible Corporate Secretarial Executive to join our team. The ideal candidate will have at least 1-2 years of hands‑on experience in ACRA filings and be able to work independently and collaboratively within a team.

Key Responsibilities:

• Assist the Corporate Secretary in handling a portfolio of clients, ensuring compliance with ACRA and other relevant authorities.
• Prepare and lodge corporate secretarial documents with ACRA, such as incorporation of companies, annual returns, changes in directors, and other statutory filings.
• Maintain and update statutory registers and corporate records for clients, ensuring timely filing and compliance with statutory requirements.
• Coordinate and prepare agendas, resolutions, minutes, and other necessary documents for board meetings and Annual General Meetings (AGMs). Assist with the drafting of corporate resolutions, shareholders’ agreements, and other legal documents.
• Handle the submission of relevant statutory filings and ensure deadlines are met.
• Assist in Know Your Client (KYC) processes, including conducting due diligence and maintaining compliance with Anti‑Money Laundering (AML) regulations.
• Manage client communications, including responding to inquiries related to corporate secretarial matters and ensuring a high level of customer service.
• Ensure proper document control, organizing and managing both digital and physical files for easy retrieval.
• Support with the opening of bank accounts for clients and provide assistance with corporate changes, such as transfer of shares or director appointments.
• Maintain a high level of confidentiality and secure handling of sensitive corporate information.
• Any other ad-hoc job assigned by manager.

Qualifications and Skills:

• Candidates must possess at least Diploma in Business Studies, Finance, Accountancy, Secretarial or equivalent.
• At least 1-2 years of relevant experience in corporate secretarial practice, preferably within a CSP or professional services firm.
• Familiarity with Singapore’s Companies Act and corporate governance requirements.
• Knowledge of regulatory filings with ACRA via BizFile+ is highly preferred.
• Strong attention to detail and excellent organizational skills.
• Good written and verbal communication skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Fresh graduate who is able to work independently, communicate effectively and possess strong interpersonal skills is welcome to apply.

Walking distance to Bugis and Bencoolen MRT (Green and Blue Line)

5 days work week (Monday to Friday 8:30am - 6:00pm)

Interested candidates are invited to apply online. Only shortlisted candidates will be notified.

Thank you for your interest.