Corporate Personal Assistant

NHS; Basildon; On-site; GBP 28,000; Full time

Job summary

A regional healthcare provider in Basildon is seeking a Corporate Personal Assistant to provide high-level administrative support to the Leadership Team. The role involves managing diaries, inboxes, and meetings while ensuring effective communication. Key skills required include exceptional organisational abilities, previous NHS experience, and proficiency in Microsoft Office. This position offers a salary of £27,485 per annum and is pro-rata for part-time roles, with a focus on maintaining confidentiality and professionalism.

Qualifications

• Ability to organise own time and work independently.
• Experience in planning and prioritising tasks effectively.
• Demonstrable understanding of confidentiality management.

Responsibilities

• Manage busy diaries and inboxes for the Leadership Team.
• Take minutes and maintain action trackers.
• Coordinate key reports and presentations.

Skills

Organisational skills

Time management

Attention to detail

Interpersonal skills

Education

Demonstrable secretarial experience working at director level

Previous NHS experience

Microsoft Office competency

Job description

Mid and South Essex NHS Foundation Trust

Corporate Personal Assistant

The closing date is 07 January 2026

Are you an organised and proactive individual with a passion for providing high-level administrative support? We're looking for a dedicated Personal Assistant to join our Site Leadership Team, providing a comprehensive, efficient and professional service that helps our leaders deliver exceptional operational and managerial performance.

In this pivotal role, you'll take ownership of a range of responsibilities, including managing busy diaries and inboxes, arranging meetings, taking minutes, maintaining action trackers, and coordinating key reports, presentations and correspondence. You'll be a trusted point of contact, ensuring the smooth day-to-day running of the leadership office and enabling effective communication across the site.

You'll need exceptional organisational and time management skills, a keen eye for detail, and the ability to prioritise effectively in a fast-paced environment. Discretion, professionalism and strong interpersonal skills are essential, as you'll be working closely with senior colleagues across the organisation.

Flexibility is key -- you'll work within the hours of 08:00 to 17:30 as part of a team rota, ensuring consistent cover for the Corporate Office.

If you're a confident administrator who thrives on supporting others, managing multiple priorities, and delivering excellence in everything you do -- we'd love to hear from you.

Main duties of the job

Provide a full Personal Assistant service to the Leadership Team to ensure that the right focus is placed on priorities, planning and organising complex activities including inbox management, diary management, minute taking and maintenance of action trackers.

Appropriately manage all correspondence replying to letters, requests and memorandums as required.

Appropriately manage telephone calls in an effective and efficient manner, screening and diverting calls as necessary.

Receive visitors on behalf of the Leadership Team, demonstrating professionalism and exhibiting the core values of the group at all times.

Undertake general administrative duties in support of the Leadership Team as required.

About us

Our ambition is to deliver excellent local and specialist services, to improve the health and well being of our patients, and provide a vibrant place for staff to develop, innovate and build careers.

We aim to make the most of our skills and experiences so we can become the best we can be. As one organisation we will recruit the finest and retain more specialist staff due to more employment opportunities across our Trust.

Job responsibilities

For more information on this varied and rewarding role, please see the attached job description and person specification.

We look forward to your application!

Please note that we reserve the right to close the vacancy early should a high number of applications be received.

Unfortunately, there is no Visa Sponsorship available for this role.

Person Specification

Other

• Ability to organise own time and work independently
• Able to consistently adopt behaviours that demonstrate a commitment to the Trust's values
• Experience in planning and prioritising tasks effectively

Qualifications and experience

• Demonstrable understanding of confidentiality management
• Demonstrable secretarial experience working at director level
• Excellent written communication demonstrated throughout application
• Previous NHS experience
• Microsoft Office competency

Physical requirements

• Effective time management
• Willingness to undertake a wide range of duties as required
• Be able to work flexibly to meet the service needs
• Polite, calm demeanour and smart appearance
• Good attendance and timekeeping record

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Mid and South Essex NHS Foundation Trust

£27,485 a yearPer Annum (Pro Rata for Part Time)