Conveyancing Assistant

Elite Touch Group; Horsham, Hove, Shoreham-by-Sea, Worthing; On-site; GBP 40,000 - 60,000; Full time

Job summary

A growing legal firm in the UK is looking for a Residential Legal Assistant to join their conveyancing team. You will manage document preparation, assist clients through the onboarding process, and handle various property tasks. Ideal candidates will have prior legal administrative experience, strong attention to detail, and understanding of Land Registry procedures. This position offers a collaborative work environment and the chance to contribute to a dynamic team as the firm expands.

Qualifications

• Previous experience in a legal or client-focused administrative role (ideally within Conveyancing).
• Strong attention to detail and high standards of organisation.
• Understanding of GDPR and AML compliance is essential.

Responsibilities

• Prepare document and correspondence.
• Manage file administration and maintain client files accurately.
• Handle various property-related tasks with Land Registry.
• Assist with drafting and sending out engagement letters.
• Coordinate with teams for seamless client transactions.

Skills

Legal administrative experience

Communication skills

Attention to detail

Typing ability

Knowledge of Land Registry procedures

Team collaboration

Proactive and friendly demeanour

Familiarity with case management systems

Microsoft Office Suite

Understanding of GDPR and AML compliance

Job description

RESIDENTIAL LEGAL ASSISTANT

WORTHING OR HOVE

SALARY DEPENDENT ON EXPERIENCE

Our well-established client is looking for a Conveyancing Assistant to join their residential conveyancing team, based at their Hove or Worthing office.

This is a fantastic opportunity to be part of a dynamic and forward-thinking legal firm as we continue to expand our department.

Key Responsibilities

• Document and correspondence preparation
• Audio Digital Dictation and typing
• File administration including maintenance of accurate client admin files both on SOS and hardcopy records (including file opening with correct level of risk identified and file closing procedures).
• Diary management and arranging appointments
• Handling a variety of property-related tasks, such as submitting search requests, ordering documents and processing applications for the transfers and mortgages through the Land Registry.
• Administrative assistance with a range of forms including accessing HMRC website to complete stamp duty land forms, AP1s and lender exchange functions.
• Manage the onboarding process for the new residential conveyancing clients from initial instruction through to the case handover.
• Act as a single point of contact for the department for the end-to-end AML process including liaising with clients to obtain required documentation and identification checks in line with regulations.
• Maintain accurate and up-to-date records in case management systems.
• Coordinate with conveyancers and admin teams to ensure a seamless client transaction.
• Assist with drafting and sending out engagement letters and initial paperwork.
• Identify opportunities to improve the onboarding experience and contribute ideas for process enhancements.

Key Skills and Experience

• Previous experience in a legal or client-focused administrative role (ideally within Conveyancing)
• Excellent communication and interpersonal skills
• Strong attention to detail and high standards of organisation
• Ability to work independently and as part of a collaborative team
• Fast, accurate typing ability using digital dictation and audio systems
• Knowledge of Land Registry procedures
• Excellent communication skills and team player
• Proactive, professional and friendly demeanour
• Familiarity with case management systems and Microsoft Office Suite
• Understanding of GDPR and AML compliance is essential