Contracts Administrator – Band 3 (Temp)

Honeycomb Jobs Ltd; Belfast City District; On-site; GBP 14,000 - 21,000; Full time

Benefits offered by this job

Temporary contract for 6 weeks

Based at Ulster Hospital

37.5 hours per week

Job summary

Honeycomb is partnering with the South Eastern Health and Social Care Trust to recruit a Band 3 Contracts Administrator for the Contracts & Social Care Procurement Department. Based at the Ulster Hospital, this temporary role supports day-to-day coordination and provides essential admin across the department.

The role requires strong organisational skills, the ability to work with managers and external organisations, and a track record in clerical tasks. A UK driving licence may be advantageous.

Qualifications

• Four GCSEs at Grades A-C, including English Language, or equivalent, plus at least one year of admin/clerical experience.
• NVQ Level 2 in Administration, or equivalent, plus at least one year of admin/clerical experience.
• At least two years of administrative or clerical experience.

Responsibilities

• Coordinating meetings, preparing documents, recording minutes and action points.
• Providing general administrative support, including word processing, spreadsheets, photocopying and filing.
• Managing diaries, scheduling appointments and filing systems (electronic and paper).
• Maintaining departmental records related to contracts, meeting minutes and monitoring.
• Processing incoming correspondence and handling telephone inquiries.

Skills

Administrative experience

Word processing

Education

GCSEs English Language

NVQ Level 2 in Administration

2+ years of administration experience

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Honeycomb is delighted to be partnering with the South Eastern Health and Social Care Trust to recruit a Band 3 Contracts Administrator for its Contracts & Social Care Procurement Department. Based at the Ulster Hospital, this is an excellent opportunity for an organised and proactive administrator to join a busy team and provide essential support with the day‑to‑day coordination of departmental activities.

This temporary position is available for an initial period of 6 weeks, making it ideal for someone with strong administrative skills who can hit the ground running.

The Role

Working closely with Managers and Contracts Compliance Officers, you will help ensure the efficient operation of the department by providing a high standard of administrative and clerical support.

Your key responsibilities will include:

• Coordinating meetings, preparing documentation, recording minutes and action points, and following up on agreed actions.
• Providing general administrative support, including word processing, spreadsheet preparation, photocopying and filing.
• Managing diaries, scheduling appointments and maintaining electronic and paper‑based filing systems.
• Maintaining accurate departmental records relating to contracts, meeting minutes, provider insurance and contract monitoring.
• Processing incoming correspondence, preparing outgoing mail and responding to telephone enquiries.
• Acting as a key point of contact for internal colleagues and external organisations, ensuring queries are handled professionally.
• Monitoring deadlines and maintaining a brought‑forward system to ensure actions and contract reviews are completed on time.
• Supporting data quality activities, maintaining office supplies and providing administrative cover when required.

The Person

To be considered for this opportunity, applicants must meet one of the following qualification and experience requirements:

• Four GCSEs at Grades A-C, including English Language, or equivalent, in addition to at least one year's administrative or clerical experience; OR
• An NVQ Level 2 in Administration, or equivalent qualification, in addition to at least one year's administrative or clerical experience; OR
• At least two years' relevant administrative or clerical experience.

In addition, candidates must have:

• At least one year's word processing experience.
• Experience using Microsoft Word, Excel and Outlook.

The successful candidate will also demonstrate:

• Excellent organisational skills and the ability to prioritise a varied workload.
• Strong written and verbal communication skills.
• A high level of accuracy and attention to detail.
• The ability to work independently, use initiative and contribute effectively within a team.
• Confidence working in a busy environment where priorities may change.
• An understanding of data protection and the importance of handling confidential information appropriately.

Experience using computerised databases would be advantageous. Applicants should note that a full UK driving licence and access to a car may be relevant to some placements, although this requirement may be waived in accordance with the Trust's recruitment criteria.

Package & Benefits

• £12.75 per hour
• Temporary contract for an initial 6 weeks
• Full-time hours - 37.5 hours per week
• Based at the Ulster Hospital
• Opportunity to gain valuable experience within the Contracts & Social Care Procurement Department of the South Eastern Health and Social Care Trust

Please be aware that an Enhanced AccessNI disclosure check may be required before an appointment can be confirmed. A criminal conviction will not automatically prevent an applicant from being appointed, and any information disclosed will be handled confidentially and in accordance with the relevant procedures.

Honeycomb is committed to equality of opportunity and fair treatment throughout recruitment. Due to the volume of applications received, we may not be able to contact every applicant individually. We thank all candidates for their interest in this position.

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