Band 3 Bookings Administrator Full Time(Temp)

Honeycomb Jobs Ltd; Belfast City District; On-site; GBP 17,000 - 19,000; Full time

Benefits offered by this job

£12.75 per hour

Band 3 position

Temporary for 12 weeks, with potential

Full-time hours

Based at Ulster Hospital

Job summary

Honeycomb seeks a Medical Secretary to support clinical teams at the Ulster Hospital on a temporary basis. The role is based at the Ulster Hospital with full-time hours and immediate start.

As a Medical Secretary, you will manage appointments and diaries, prepare letters and reports in MS Office, and maintain patient records across electronic and paper systems. DBS/AccessNI checks may be required for appointment.

Qualifications

• 4 GCSEs including English, or NVQ Level 2 in Administration with 1 year of secretarial or admin experience.
• Experience using Microsoft Word, Excel and Outlook.

Responsibilities

• Provide professional secretarial and administrative support to clinical teams.
• Manage appointments, diaries and correspondence.
• Produce and format letters, reports and clinical documents in MS Office.
• Carry out audio transcription and minute taking when required.
• Maintain accurate patient information across electronic and paper records.
• Answer enquiries from patients, relatives and external organisations.
• Act as a point of contact for the department.

Skills

Secretarial skills

Administrative skills

Education

NVQ Level 2 in Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Honeycomb is pleased to be working with the South Eastern Health and Social Care Trust to recruit a temporary Band 3 bookings administrator. This role is based at the Ulster Hospital and is available for an immediate start.

The Role

As a Medical Secretary, your main responsibilities will include:

• Providing professional secretarial and administrative support to clinical teams and healthcare professionals.
• Managing appointments, maintaining clinicians' diaries and dealing with correspondence and general administrative duties.
• Producing and formatting letters, reports, clinical documentation and other records using Microsoft Office.
• Carrying out audio transcription and taking accurate minutes of meetings when required.
• Maintaining accurate patient information and administrative records across both electronic and paper-based systems.
• Responding professionally and courteously to enquiries from patients, relatives, colleagues and external organisations.
• Acting as an efficient and approachable point of contact for the department.

The Person

Essential Requirements

Applicants must meet one of the following criteria:

• 4 GCSEs at Grades A-C, including English Language, along with 1 year's secretarial or administrative experience;

OR

• NVQ Level 2 in Administration (or equivalent) plus 1 year's secretarial or administrative experience;

OR

• 2 years' relevant secretarial or administrative experience.

In addition, candidates must have:

• Experience using Microsoft Word, Excel and Outlook.

Package & Benefits

• £12.75 per hour
• Band 3 position
• Temporary for an initial 12 weeks, with potential for extension
• Full-time hours
• Based at the Ulster Hospital

To apply in confidence, please submit your CV through the link provided or contact Niamh Crummey for further information.

If you need any reasonable adjustments or additional assistance during the recruitment process, please let us know and we will be happy to make the necessary arrangements.

Please note that successful candidates may be required to undergo a Basic or Enhanced AccessNI check, with a fee of £18+. Having a previous conviction will not automatically prevent an appointment, and any information disclosed will be treated with the appropriate level of confidentiality.

Honeycomb is committed to providing equal opportunities throughout the recruitment process. Due to the high volume of applications we receive, we may not be in a position to respond to every applicant individually. We would, however, like to thank everyone who expresses an interest in this opportunity.

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