Band 3 Higher Clerical Officer( Part time Temp)

Honeycomb Jobs Ltd; Belfast City District; On-site; GBP 11,000 - 14,000; Part time

Job summary

Honeycomb are currently recruiting a Band 3 Administrative Assistant to join the Belfast Health & Social Care Trust. This is a Part-time Temporary post, located in Belfast, with hours of 20 per week (Mon-Thu, 9:00am–2:00pm).

The role requires strong organisational skills, minute taking and audio typing experience within a healthcare or public sector setting is advantageous. Enjoy supportive team dynamics and a busy office environment.

Qualifications

• Must have either 1 year of administrative experience with 5 GCSEs including Maths and English, or 3 years of administrative experience.

Responsibilities

• Provide reception cover and welcome visitors and service users.
• Take minutes at meetings and record actions accurately.
• Perform audio typing and prepare correspondence and documents.
• Carry out general administrative and clerical duties.
• Maintain accurate and confidential records.
• Archive and organise older files in line with Trust procedures.
• Enter data and update administrative systems.
• Handle telephone calls and enquiries professionally.
• Support the wider team with day-to-day administrative needs.

Skills

Administrative experience

Reception

Minute taking

Audio typing

Communication

Education

Five GCSEs including Maths and English

Job description

Honeycomb are currently recruiting for a Band 3 Administrative Assistant to join a team within the Belfast Health & Social Care Trust. This is a Part-time Temporary post.

This is an excellent opportunity for an experienced administrator looking for a part-time role within a busy healthcare environment.

• Location-Belfast
• Hours-20 hours per week Monday - Thursday, 9:00am - 2:00pm

Key Responsibilities

The successful candidate will provide effective administrative support across the service, with duties including:

• Providing reception cover and welcoming visitors and service users
• Minute taking at meetings and accurately recording actions and discussions.
• Audio typing and preparation of correspondence and documentation
• General administrative and clerical duties
• Maintaining accurate and confidential records
• Archiving and organising older files in line with Trust procedures.
• Data entry and updating administrative systems.
• Handling telephone calls and enquiries professionally
• Supporting the wider team with day‑to‑day administrative requirements

Essential Criteria

Applicants must meet one of the following:

Option 1:

• At least 1 year's administrative experience, and
• 5 GCSEs (or equivalent), including Maths and English

OR

Option 2:

• At least 3 years' administrative experience

The Ideal Candidate

We are looking for someone who is:

• Highly organised with excellent attention to detail
• Confident communicating with colleagues and members of the public
• Experienced in general office administration
• Comfortable with minute taking and audio typing.
• Able to work independently and as part of a busy team.
• Professional, reliable and able to handle confidential information appropriately.
• Ideally experienced within a healthcare or public‑sector environment, although this is not essential.

Why Apply?

This is a fantastic opportunity to secure a part‑time Band 3 administrative position within the Belfast Trust, offering consistent Monday‑Thursday working hours and the opportunity to develop your experience within the healthcare sector.

If you require any reasonable adjustments or additional support throughout the recruitment process, please let us know and we will make the appropriate arrangements.

Please note:

Successful applicants may be required to complete a Basic or Enhanced Access NI check (fee of £18+). A previous conviction will not automatically prevent an appointment, and any disclosures will be managed confidentially.

Honeycomb is an equal opportunities employer. Due to the volume of applications received, we may not be able to respond to every applicant individually. However, we thank all candidates for their interest in this opportunity.

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