Contract Manager

Dalkia UK; City Of London; On-site; GBP 50,000 - 70,000; Full time

Job summary

A leading facilities management company in the City of London seeks a Contract Manager to oversee operations at their flagship site. Responsibilities include ensuring compliance with health and safety, managing budgets, and maintaining high service standards. The ideal candidate will have extensive experience in contract management, people management, and a valid health and safety qualification. This role offers competitive pay and various employee benefits including life assurance and medical insurance.

Benefits

25 days annual leave plus Bank Holidays

Pension with matched contributions

Private Medical Insurance

Employee recognition programmes

Flexible Benefits Scheme

Qualifications

• Substantial experience in a similar role is essential.
• Experience in budget management and site team control is needed.
• Health & Safety qualifications must be valid.

Responsibilities

• Provide leadership and management for the contract.
• Ensure compliance with Health & Safety regulations.
• Manage operational performance and financial targets.

Skills

Budget management

People management

Health & Safety compliance

Operational HR processes

Education

Health & Safety qualification (IOSH/NEBOSH)

Mechanical or Electrical Apprenticeship

18th edition IEE

Tools

FM Management Information Systems

MS Word

Excel

Job description

Dalkia UK are looking for a Contract Manager to join our team working on our flagship Selfridges site in London, Oxford Street

The Role

• Providing leadership, management, and development of a defined contract, ensuring operational commitments are met and exceeded
• Establish, develop and maintain an effective partnership and working relationship with the Customer and any associated customers
• Take accountability and review Accounts performance indicators ensuring delivery of key financial KPI’s/ targets (i.e. working capital, P&L, Costs)
• Lead, manage and support a no‑compromise approach to Health & Safety
• To manage the business to ensure all of the necessary systems and procedures are complied with to ensure that the quality of service delivery enables the Client to occupy their premises efficiently, cost effectively and without disruption
• To manage and control the attendance and work output of all directly employed staff and specialist sub‑contractors
• Assist in the identification of all new business opportunities within the contract and participate in the costing of the new proposals to ensure that Inviron’s margin expectations are achieved
• Develop a relationship with the internal project department in order to deliver high value projects throughout the life of the contract

Main Responsibilities

• Planning and allocation of technical resources across S&Co including the control and issue of materials and equipment.
• Support the client’s vision of creating ‘the destination for the most extraordinary customer experience’ by ensuring that all contractual KPI's and SLA's are achieved whilst maintaining good working relationships with the client, the concessions and the end customers.
• Maintaining the Planned Preventative Maintenance (PPM) and Statutory Compliance Programme for the sites.
• Collating completed PPM worksheets and reviewing for any additional works identifiedرويد therein and planning implementation of the repair using the in‑house team.
• Updating Asset Registers when equipment is replaced as part of Life Cycle or Small Works Programme within the store.
• Maintaining and managing Compliance system (CAP) to ensure compliance is being achieved and accurate reports are produced.
• Training and support of operatives and guidance in using correct methods and procedures including Health and Safety requirements and welfare of staff.
• Participate in the Health and Safety Policy of the company and report to the Account Manager regarding any dangers; hazards or other defects/issues that may be encountered.
• Ensure that the engineers adhere to the Company Dress Code all times and that all uniforms and Personal Protective Equipment are issued on staff commencement, maintained at all times, and collected at the end of staff employment.
• Undertake other tasks or requests to maintain and improve the service provision throughout the region.
• Maintaining ongoing service performance through service and performance reviews including the undertaking of performance reviews / appraisals.
• To develop a detailed knowledge of the building, work areas and work schedules and to allocate and organise staff duties to conform to the service specification.
• Carrying out regular reporting (at the request of the Facilities Manager) in relation to SLA compliance, problem areas etc, recording actions taken or to be taken and any escalations.
• Assisting in the recruitment of team members as and when required.
• Carry out regular site audits and provide regular onsite support.
• Ensure the appropriate response is given to the priority levels of service requests especially avoiding penalties imposed by failed KPIs.
• Minimise disruption to the clients business and maintain the required availability of the key functional areas throughout their store.
• Maintain good working practices to enhance asset value and promote a positive image of both the client and Dalkia.
• Undertake and report Service audits and H&S Check sheets, recording and reporting results.
• Develop and take duty of care for the Maintenance Teams on a daily basis.
• Assist Maintenance Teams in any daily issues in delivery of the maintenance service.
• Authorisation and reporting of annual leave and organisation of appropriate staff cover.
• Review and authorise timesheets.
• Responsible for finances and WIP.

Hours of Work

• Monday to Friday, 8am-5pm
• Additional earnings available through overtime - if wanted
• 25 days annual leave plus Bank Holidays, plus option to purchase an additionalżytk 5 days leave every year
• Pension with matchedой contributions between 6-8%
• Life Assurance
• Private Medical Insurance Single Cover on completion of 12 month' service, with the opportunity to pay for additional cover for partner/dependants
• Flexible Benefits Scheme – including eye care voucher, store discounts for major retailers, salary sacrifice electric car vehicle lease scheme, personal IT equipment loans, impartial financial/savings guidance
• Access to wellbeing programmes
• Company Sick Pay
• Employee recognition programmes which reward exceptional achievements
• Employee Referral bonus with generous bonuses for ‘referring a friend’
• The opportunity to use one working day per year volunteering to help the local community
• Employee Assistance Programme - free, confidential 24/7 365 support on all lifestyle matters
• Smartphone/ Tablet, uniform, PPE

Qualifications and Experience Required

• Substantial quantifiable and demonstrable experience in a similar role
• Demonstrable experience of budget management and control of small revenue works
• Recent successful experience of controlling site teams in hard services.
• Proactive management and experience of internal service delivery teams
• Proven track record in successful people management including performance management and familiarity with operational HR process and procedure
• Valid formal Health & Safety qualification e.g. IOSH / NEBOSH
• Detailed operational understanding of facilities maintenance and building services within a client focused environment
• Extensive experience in managing a multi-disciplined workforce
• Experience in the Mechanical and Electrical aspects of general building PPM schedules
• Experience with similar maintenance duties including fault diagnosis, rectification
• Mechanical or Electrical Apprenticeship, 18th edition IEE, C&G 2391, BTEC & HNC or similar
• IT literate FM Management Information Systems, MS Word, Power point and Excel
• Wide breadth of knowledge on mechanical electrical systems and building fabric repairs
• Sound commercial and financial awareness
• Experience of Supervising and controlling similarọng contracts/site delivery teams
• Proven ability to produce detailed reports for the customer and Account Manager

At Dalkia, we are committed to equity, diversity, and inclusion. We ensure that every applicant is treated fairly and respectfully throughout our selection process. If you require any adjustments, please inform us in confidence. Our talent acquisition team is here to assist you

Contract Manager • City of London, London, United Kingdom