Compliance Officer

North Staffordshire Combined Healthcare NHS Trust; Stoke-on-Trent; On-site; GBP 35,000 - 45,000; Full time

Job summary

A regional healthcare trust in England is seeking a Compliance Officer to ensure all Estates activities meet statutory and health and safety regulations. You will lead compliance initiatives, work closely with Estates Managers, and provide guidance to team members. The ideal candidate will have significant knowledge in compliance and risk management. This position offers opportunities for professional development and flexibility in working arrangements.

Benefits

Flexible working opportunities

Wellness programmes

Qualifications

• Experience in compliance roles with a focus on estates management.
• Knowledge of statutory regulations and health and safety legislation.
• Ability to provide guidance and training on compliance matters.

Responsibilities

• Lead on ensuring statutory compliance across Estates activities.
• Develop systems to monitor compliance effectively.
• Provide compliance advice to project teams and staff.

Skills

Compliance knowledge

Risk management

Health and safety compliance

Communication skills

Education

Relevant qualifications in compliance or health and safety

Job description

About the role

The Compliance Officer contributes to the delivery of an outstanding Estates service by taking the lead on ensuring that all Estates activity is compliant with the Trust's statutory and regulatory obligations. As compliance specialist, you will develop and implement systems and processes to ensure that all works are carried out in accordance with relevant regulations and meet statutory and health and safety requirements across the full range of Estates activity. This vacancy is only open at this stage to internal employees of the following organisations within the Staffordshire and Stoke-on-Trent Integrated Care System: + North Staffordshire Combined Healthcare NHS Trust + Midlands Partnership University NHS Foundation Trust + University Hospitals of North Midlands NHS Trust, inclusive of Black Country Procurement Group and North Midlands and Cheshire Pathology Service. + Staffordshire and Stoke-on-Trent Integrated Care Board, Operational Planning 1. In conjunction with the Associate Director and Head of Estates, use specialist professional knowledge to detail how compliance will be delivered through the Estates strategy and operational plans. 2. Work closely with the Estates Managers to ensure all compliance maintenance works and checks are delivered in a joined-up plan including EMT and contractor delivery, to make best use of resources, meet targets and deliver to the highest possible standards. Leadership 1. Specialist for all aspects of Estates compliance. Through a proactive approach, be responsible for ensuring that the Trust meets all Estates Compliance requirements effectively. 2. Provide complex compliance advice and information to clinical leads, project teams, and other operational staff. Ensure that information on compliance legislation is cascaded to team members and ensure they understand their compliance responsibilities. 3. Represent the Trust at events and meetings involving Estates compliance related issues.

Our organization

Working for our organisation As a Trust we remain bold and ambitious with plans for both service and system collaborative transformation over the coming years to improve the health and wellbeing of our local people through high quality care. We pride ourselves on ensuring our team has their wellbeing put first and as such provide a range of wellness opportunities including flexible working. We are committed to the Greener NHS national ambition to becoming the world's first 'carbon net zero' national health system by 2045 (Greener NHS (england.nhs.uk). As part of this, sustainability is embedded in our strategy as one of our four key enablers. In order to deliver on this commitment, we recognise that we need a workforce that is as passionate as we are about achieving these goals, for the benefit of our service users, workforce, local communities and the planet alike. For 2024/2025, we have launched our "Proud to be Green" engagement campaign which is aligned to the targets set out in our Green Plan. As a Trust, you can be assured that we will commit to supporting you in working towards our net zero ambitions, set out in our Green Plan, through our sustainability programme. The Trust is committed to ensuring that a diverse workforce is representative and inclusive at all levels. We would very much welcome applications from all under-represented groups including women, people with disabilities, people from global majority backgrounds, and those from the lesbian, gay, bi and trans communities.

Responsibilities – Detailed job description and main responsibilities

Service Delivery

1. Take the lead on monitoring performance against statutory obligations including all mandatory testing of equipment and plant for which Estates have responsibility.
2. Work closely with the Estates Manager (EMT) and Estates Manager (Contracts) to ensure that all compliance requirements are included in work planning and delivery.
3. Utilise professional knowledge and expertise to provide Estates team members with compliance guidance and training.
4. Utilise Estates systems including Micad to check on completion and timeliness of compliance works by EMT and contractors.
5. Ensuring all necessary records are in place to evidence that compliance checks have been carried out on time and to the correct standard, including completion of any follow up works.
6. Developing statutory compliance systems and carry out performance monitoring and quality checks against agreed programmes of work.
7. Conduct specialist compliance audits of procedures, performance and quality. Report the results to the Associate Director of Estates and Capital and ensure that all required follow up action is taken.
8. Monitor any issues of non‑compliance, ensure that the Associate Director is kept informed, and that immediate action is taken to rectify them.
9. Work proactively and co‑operatively with the Head of Estates, Estates Managers, Fire Safety and Security Officer and other team members to ensure effective delivery on all statutory, mandatory and legal compliance matters.
10. Review and develop policies, procedures and standards relating to Compliance. Ensure that they are effectively implemented and that all team members are aware of their requirements.
11. Regularly identify and implement compliance KPI targets, monitor outcomes and report on them.
12. Advise on and be involved in the compliance aspects of capital project delivery, ensuring that standards of compliance are maintained and that any issues are rectified at the earliest opportunity.
13. Monitor health and safety compliance practice across all Estates activities, in conjunction with the Trust's health and safety advisors.
14. Ensure compliance systems are in place for all relevant Statutory Standards, Codes of Practice, Health and Safety requirements, Health Technical Memoranda, COSHH, Building Regulations and NHS Estates services.
15. Ensure that Safe Working Practice procedures, Planned Preventative Maintenance procedures, Standard Operating Procedures, Risk Assessments, Method Statements, COSHH documentation etc are all in place to the correct standard and kept up to date.
16. Assist the Head of Estates with implementing the relevant elements of change programmes to ensure achievable service delivery timescales, giving guidance on compliance issues, when working to tight deadlines and budgets.
17. When required, act as Appointed Person and be involved in dealing with compliance related emergencies outside of normal working hours.
18. Ensuring that the safety and compliance of the department is of paramount importance in all aspects.
19. Assist internal and external professionals with their requests for information such as downloading and handover of CCTV recordings.

Service Improvement and Engagement

1. Actively engage with and seek feedback from other service areas within the Trust, to ensure that the Compliance arrangements meet their requirements and that service improvements are jointly identified and acted upon.
2. Ensure the cohesive development of Estates statutory compliance services and seek improvements to increase quality and effectiveness of those services.
3. Implement and monitor the relevant elements of the KPI framework to monitor compliance performance outcomes against identified targets. Ensure team members are aware of their targets; provide regular feedback on team performance and communicate proactively with them to generate service improvement ideas.
4. Identify compliance improvement initiatives and take approved initiatives forward, ensuring outcomes and impact are evaluated.
5. Assist with annual NHS returns such as PAM, ERIC etc.

Risk and Compliance

1. Take the lead on identifying and assessing Estates compliance risks. Contribute to the upkeep of the risk register and utilise the Trust's risk management system to identify and manage risks on the risk register. Ensure that the Associate Director is kept aware of significant emerging and ongoing compliance risks and how they are being managed.
2. Work closely and co‑operatively with the Estates Managers to ensure that all works are carried out in accordance with the requirements of the Trust's health and safety policies and procedures and compliance best practice.
3. Lead on the implementation of the Trust's risk management strategies relating to compliance, maintaining co‑operative working relationships with the Health and Safety, Facilities and Infection Prevention and Control teams.
4. Address issues of non‑compliance, report back to the Associate Director, and ensure prompt action is taken to address them.
5. Ensure statutory planned maintenance systems are in place and working effectively to ensure compliance with relevant standards with records and evidence of compliance.
6. Monitor training to ensure that all compliance related training for team members is kept up to date and evidenced.
7. Assist with the production of the Estates emergency plan, ensuring that all team members are aware of it, including participating in test exercises when required.

Resource Management

1. Wherever possible, identify cost efficiencies through new ways of working and obtaining best value for money in procurement.

Systems and Equipment

1. Responsible for ensuring systems, equipment and plant are tested and maintained to meet compliance requirements.
2. Partake in trials/testing of new systems or equipment to develop and improve the delivery of the Estates function.
3. Carries out site checks and audits to assess compliance with complex statutory requirements.
4. Utilises corporate Communications and IT systems effectively.

Judgements

• Range of complex compliance requirements across all Estates activity
• Resources
• Building and health and safety regulations
• Risk management
• Health and safety management
• Evaluation of performance against compliance requirements
• Analysis of specialist technical information
• Interpretation of complex legislation, technical guidance, best practice codes

Communication

1. Provides, receives and analyses complex compliance information and communicates, technical and statutory information with specialists, non‑technical individuals, and other stakeholders.