Compliance Administration Support Coordinator

Complii; City Of London; On-site; GBP 29,000 - 36,000; Full time

Job summary

A compliance services provider in London seeks a Compliance Administration Support Coordinator to maintain water safety compliance records and assist with audits. The role requires strong organisational skills, attention to detail, and proficiency in MS Office. This position offers a salary of £29,500 to £35,500 and benefits like private healthcare and a mental health helpline. Join our dedicated team and contribute to ensuring safety and compliance in a crucial sector.

Benefits

Private healthcare

Employee assistance programme

Increased annual leave

Qualifications

• Proven experience in a busy administrative or compliance support role.
• Experience maintaining detailed record-keeping systems and databases.
• Strong proficiency in MS Excel, Word, and Outlook.
• Ability to liaise professionally with clinical staff and external contractors.
• Capable of handling confidential and sensitive information.

Responsibilities

• Maintain and manage compliance records and documentation.
• Prepare compliance reports and ensure remedial actions are logged.
• Coordinate Planned Preventative Maintenance schedules.
• Manage procurement of water sampling and analysis services.
• Assist with audits and provide support during investigations.

Skills

Organisational skills

Attention to detail

IT proficiency (MS Excel, Word, Outlook)

Written and verbal communication

Proactive and self-motivated

Tools

MS Excel

Word

Outlook

Job description

Here at Zeta Compliance Services, we re seeking a consummate and highly competent administrator who will sit in the role of Compliance Administration Support Coordinator, based on site at King College Hospital, London, within their Estate Department.

You will play a critical support role in ensuring the Zetasafe water safety software systems adhere to all statutory, mandatory, and internal water safety and hygiene standards. This position is vital for patient and staff safety by maintaining meticulous records, coordinating compliance activities, and providing administrative support to the Water Safety Group (WSG) and the Responsible/Authorised Person for water.

What you receive for joining us:

We re offering a salary between £29,500 and £35,500 per annum, depending on experience, along with a strong package designed to support you both in and out of work. You ll have access to private healthcare and be provided with an employee assistance programme, including a 24/7 mental health helpline, to support your wellbeing. You ll work a 37.75-hour week and benefit from annual leave that increases by 2 days every two years of service, plus bank holidays.

Here s a look at some of the things you ll be doing:

• Maintain and manage ZetaSafe and associated water compliance records, ensuring all documentation (Legionella test results, temperature monitoring, servicing reports, risk assessments) is accurate, up to date, auditable, and fully logged, tracked, and filed
• Support KCH Estates by preparing comprehensive compliance reports, collating relevant documentation, and ensuring remedial actions from audits, risk assessments, or sample failures are logged, monitored, escalated, and completed within required timescales
• Coordinate Planned Preventative Maintenance (PPM) schedules for internal technicians and external contractors, acting as the central point of contact for water compliance queries, scheduling, and operational coordination
• Manage procurement of laboratory water sampling and analysis services, ensuring correct sample collection and submission procedures are followed, and process, track, and reconcile related invoices and purchase orders
• Generate regular and ad-hoc compliance reports for the Contracts Manager, assist with internal and external audits, and provide administrative support during investigations into water safety

Can you show experience in some of these areas:

• Proven experience in a busy administrative or compliance support role, with strong organisational skills, high attention to detail, and accuracy in all work
• Demonstrated experience maintaining detailed record-keeping systems and databases, with the ability to manage information efficiently and reliably
• Excellent IT proficiency, particularly in MS Excel, Word, and Outlook, used confidently in a fast-paced working environment
• Strong written and verbal communication skills, with the ability to liaise professionally with clinical staff, estates teams, and external contractors
• Proactive and self-motivated, able to work independently to deadlines while handling confidential and sensitive information appropriately

Do you see yourself reflected in the description above? If so, we encourage you to submit your application today. Uncertain whether your skills align perfectly? Don't hesitate to apply regardless; we value candidates with diverse skill sets and will carefully consider all applicants.

Introducing our organisation:

Zeta Compliance Services is proud to be part of Complii, a leading organisation widely recognised for its commitment to providing unparalleled safety and regulatory compliance services. With specialised divisions focusing on Electrical, Fire, and Water services, we excel as an integrated provider. Trusted as compliance partners, we collaborate with clients in sectors such as Education, Health, Care Homes, Public Sector, Local Authority, Industry, Pharmaceutical, Hospitality, Leisure, Food & Beverage, Retail, and Media, to ensure risk reduction, safety improvement, and regulatory compliance.