Commercial Property Coordinator

Trades Workforce Solutions; Stoke-on-Trent; On-site; GBP 28,000 - 30,000; Full time

Job summary

A leading property management firm in Stoke-on-Trent is seeking a Commercial Property Coordinator. The successful candidate will negotiate sales and lettings, manage marketing materials, and ensure client communication. Required qualifications include previous estate agency experience, strong organisational skills, and proficiency in CRM systems. This permanent position offers a competitive salary ranging from £28,000 to £30,000 based on experience and provides opportunities to work collaboratively in a supportive team environment.

Benefits

Free Parking

Family feel honest Business

Qualifications

• Previous Estate Agency experience required.
• Strong organisational and multitasking abilities needed.
• Excellent written and verbal communication skills are essential.

Responsibilities

• Negotiate commercial sales and lettings.
• Prepare and maintain marketing materials and online listings.
• Coordinate viewings and client meetings.

Skills

Estate Agency experience

Organisational abilities

Multitasking abilities

Communication skills

Attention to detail

Proficient in Microsoft Office

Customer-focused

Tools

CRM/property systems

Job description

Commercial Property Coordinator | Onsite| £28,000 - £30,000 | Stoke on Trent | Permanent

Seymour John are supporting a well-established Chartered Surveyor and Commercial Estate Agency practice in recruiting a Commercial Property Coordinator/Negotiator.

Key Responsibilities

• Negotiate commercial sales and lettings
• Prepare and maintain marketing materials, brochures, online listings, and signage
• Coordinate photography, floorplans, EPCs, and marketing collateral
• Manage and update property listings across websites, portals, and Agency Pilot (CRM)
• Arrange and coordinate viewings, inspections, and client meetings
• Act as first point of contact for landlords, tenants, buyers, and contractors
• Support client onboarding, including AML and compliance checks
• Draft instruction forms, viewing schedules, offer summaries, and completion documents
• Liaise with surveyors, solicitors, and clients during negotiations and transactions
• Maintain accurate electronic and physical filing systems in line with RICS standards
• Support tenant communications, maintenance reporting, and contractor coordination (where required)
• Provide administrative support including diary coordination and document formatting
• Update CRM systems with enquiries, feedback, and deal information

Skills & Requirements

Essential

• Previous Estate Agency experience
• Strong organisational and multitasking abilities
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Proficient in Microsoft Office and CRM/property systems
• Customer-focused, proactive, and able to work collaboratively

Desirable

• Experience within commercial property or surveying
• Understanding of lettings/sales processes and commercial lease terminology
• Knowledge of RICS, AML, and GDPR compliance

Benefits

• Free Parking
• Family feel honest Business
• Salary £28,000 -£30,000 dependent on experience