Clinical Secretary | Nottinghamshire Healthcare NHS Foundation Trust

Nottinghamshire Healthcare NHS Foundation Trust; Kirkby-in-Ashfield; On-site; GBP 22,000 - 28,000; Full time

Job summary

A leading healthcare organization in Kirkby-in-Ashfield is seeking a Clinical Secretary for its Older People Care Unit. The successful candidate will provide comprehensive secretarial and administrative support to the medical team, manage diaries, and ensure smooth operation of the unit. Candidates should have prior experience as a professional secretary and be flexible in their working approach. The role requires dedication to quality service and efficient office management.

Benefits

Employee-led networks

Wellbeing support services

Occupational health services

Qualifications

• Must be an experienced professional secretary.
• Ability to work flexibly and prioritise tasks.

Responsibilities

• Provide high-quality reports with agreed deadlines.
• Manage diaries and take messages.
• Facilitate meetings and investigations.
• Process patient referrals in a timely manner.
• Provide comprehensive support to the medical team.

Job description

Overview

An exciting opportunity has arisen for a Clinical Secretary position within Older People Care Unit. The post is based within the Younger Onset Dementia Service. This role is for an experienced professional secretary who can work flexibly, prioritise, and act on own initiative. The main duties are to provide efficient and comprehensive reception, secretarial and administrative support to the medical and clinical team within the Younger Onset Dementia Service during core hours of 8am to 5pm.

Responsibilities

• Provide high-quality reports with agreed deadlines.
• Diary management and message taking.
• Facilitate meetings, investigations, and disciplinaries when required.
• Ensure patient referrals are processed in a timely manner.
• Provide an efficient and comprehensive secretarial and administrative support to the medical and clinical team within the Younger Onset Dementia Service.
• Work flexibly to ensure office cover when needed.

About the Trust and Benefits

TeamNottsHC comprises over 11,000 colleagues who MakeADifference daily. We deliver mental health, community health, and related services across multiple counties from over 200 sites, including community locations, acute settings, and secure environments. We are one of the largest mental health and community Trusts in the East Midlands.

We offer employee-led networks (EDI, Green Champions, Freedom to Speak Up, Health and Wellbeing Champions, Menopause Champions) and invest in staff health and wellbeing through in-house occupational health and counselling services. We are committed to reducing carbon emissions with an Energy and Environmental team and a net-zero commitment.

Additional Information

Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. DBS costs: £26.40 (standard) or £54.40 (enhanced), deducted over the first 2 months. You are encouraged to enrol in the DBS Update Service (annual fee £16).

Please note that this post does not meet the pay level required for a Skilled Worker visa. Successful applicants with no NHS experience may be placed at the bottom of the band in line with Agenda for Change, and the Trust would not sponsor for a Skilled Worker / Health & Care visa in these circumstances. Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship at https://www.gov.uk/skilled-worker-visa.

This advert closes on Wednesday 1 Oct 2025.