Business Admin & Office Manager

Joyce Guiness Limited; Greater London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A successful boutique hedge fund in Central London is seeking a proactive Business Administrator and Office Manager to ensure efficient office operations. This role involves maintaining office supplies, coordinating meetings, and providing comprehensive support to the team. The ideal candidate will be highly organised, self-motivated, and proficient in Microsoft Office. This is a fantastic opportunity for someone who enjoys variety in their work and thrives in a collaborative environment.

Qualifications

• Highly organised and detail-oriented individual.
• Self-motivated with a proactive attitude.
• Quick learner in a dynamic environment.

Responsibilities

• Maintain office supplies and essentials.
• Coordinate meetings and manage diaries.
• Arrange travel and plan trips for team members.
• Prepare meeting rooms to high standards.
• Manage invoices and payment schedules.
• Support investor relations activities as required.

Skills

Organisational skills

Proficiency in Microsoft Office

Communication skills

Adaptability

Job description

We are seeking an organised and proactive Business Administrator and Office Manager to join our successful boutique hedge fund client. This role is essential to ensuring the smooth and efficient operation of their office, supporting both day-to-day administrative functions and the broader needs of the team.

This is an excellent opportunity for someone who enjoys variety in their work and takes pride in creating an efficient, welcoming office environment.

The ideal candidate will be highly organised, self‑motivated, and detail‑oriented, with strong proficiency in Microsoft Office (particularly Outlook, Word, Excel, and PowerPoint). They must be a quick learner who thrives in a dynamic environment and is genuinely committed to contributing to the success of a small, collaborative team.

Hours: 8-5 fully office based

Based: Office – Central London

Duties include, but are not limited to:

• Maintaining office supplies – stationery, refreshments and essentials
• Coordinating internal and external meetings, including diary management
• Arranging travel and trip planning for team members
• Preparing and maintaining meeting rooms to a high standard
• Invoice management, including payment schedules / approval documentation
• Team expenses management
• Providing comprehensive business administration support
• Act as primary liaison with cleaning staff and building management
• Welcoming and hosting guests and visitors professionally
• Supporting investor relations activities as required
• Organising team off‑sites, social events, and the annual Christmas party