Bids Co-Ordinator

Simpson & Brown; City of Edinburgh; On-site; GBP 35,000 - 45,000; Full time

Job summary

A heritage specialist firm in Edinburgh is seeking a talented Bid Manager with a strong background in marketing and communications. You will create and coordinate compelling bid proposals, manage tender submissions, and support senior staff. Ideal candidates will have at least one year of relevant experience, excellent proofreading skills, and a degree in Marketing, English, or Graphic Design. Join our award-winning team and contribute to high-quality projects in heritage and architecture.

Qualifications

• Minimum of one year’s experience in a bids role, preferably in architecture.
• Familiarity with UK tendering processes.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Create compelling bid proposals and coordinate submissions.
• Monitor procurement portals for tender opportunities.
• Prepare documentation and proofread submissions.

Skills

Strong writing

Editing skills

Proofreading

Verbal communication

Time management

Organisational skills

Team collaboration

Confidence in supporting senior staff

Education

Degree in Marketing, English, or Graphic Design

APMP Practitioner (or working towards)

Tools

Microsoft Office

InDesign

Job description

Heritage specialists Simpson & Brown are looking for a talented and experienced Bid Manager, with a strong background in marketing/communications and social media, to join our expanding team of award-winning architects, heritage consultants and archaeologists.Simpson & Brown is an award-winning practice working on creative design projects in sensitive sites across the United Kingdom and overseas. We are renowned for our high-quality work and were shortlisted for the RIAS Andrew Doolan Best Building in Scotland Award.

Role:
We are looking for a full-time Bid Co-ordinator to join us and provide bid support to our senior team at our Edinburgh studio. You will be instrumental in creating compelling bid proposals, co-ordinating the submission of pre-qualification questionnaires and tender submissions. The role will include:

• Monitoring procurement portals to identify potential opportunities and obtaining and distributing tender documents as appropriate
• Manage bids timetable
• Prepare bid evaluation documents and bid document plans
• Uploading tenders to procurement portals correctly and ahead of deadlines
• Providing administrative support for bids including liaising with consultants, arranging meetings, collating bid information and tracking bids
• Work on the look and feel of bid documents
• Using our InDesign templates to produce tender documents of consistent quality
• Providing generic answers and company information for Pre-Qualification Questionnaires and Invitation to Tenders
• Working up bespoke responses
• Ensuring our bid library is up to date
• Proof reading submissions
• Preparing case studies and CVs
• Collate and record bid feedback and record successful bid responses
• A minimum of one year’s of experience in a bids role, preferably within the construction or architecture industry
• Strong writing, editing, and proofreading skills and verbal communication skills.
• Experience with formatting and printing bid documents
• Familiarity with UK tendering processes
• Excellent time management, organisational skills, and ability to prioritise
• Ability to work in a team and collaborate with colleagues to produce high-quality bids
• A team mentality and flexible attitude
• Ability to work well under pressure, manage multiple tasks and meet multiple deadlines
• Confidence in supporting senior staff
• Demonstrable proof-reading experience
• Advanced Microsoft Office skills
• Strong administration and organisational skills
• Degree qualified in Marketing, English, or Graphic Design
• Association of Bid Proposal Management Professionals (APMP) Practitioner (or working towards)

Simpson & Brown
The Old Printworks
77A Brunswick Street
EDINBURGH EH7 5HS
United Kingdom

The Royal Incorporation of Architects in Scotland, 15 Rutland Square, Edinburgh EH1 2BE
t: [phone] e: [e-mail]

RIAS Offices are open from 10am until 5pm, Monday to Friday.