Bid Coordinator

Girling Jones Limited; Devon and Torbay; Hybrid; GBP 45,000 - 55,000; Full time

Benefits offered by this job

8% pension contribution

Private healthcare

Dental plan

26 days annual leave

Job summary

Girling Jones Limited is seeking a Bid Coordinator to join the South West work-winning team. Based from Plymouth, Exeter or Bristol with hybrid working, the role focuses on coordinating tenders, ensuring compliant submissions and timely delivery.

You'll bring bidding experience in construction/infrastructure, strong Microsoft Office and proofreading skills, and familiarity with Adobe InDesign/Illustrator and Visio. A clear path for career progression is offered.

Qualifications

• Proven proposals or bidding experience in construction or infrastructure.
• GCSE English and Maths or equivalent.
• Strong skills in Word, Excel and PowerPoint.
• Experience using Adobe Creative Suite (InDesign, Illustrator) and Visio.
• Proposals training such as Shipley or Winning Bids Masterclass.
• Excellent proofreading and document production skills.
• Ability to manage competing priorities and meet fixed deadlines.

Responsibilities

• Coordinate preparation of tenders, PQQs, expressions of interest, case studies, presentations and other proposal documentation.
• Gather information across teams to assemble cohesive submissions.
• Format documents to be professional and brand-consistent.
• Ensure submissions meet client requirements and internal standards.
• Produce graphics and supporting content for proposals.
• Manage tender portals and client communications within deadlines.
• Maintain knowledge management content for future bids.
• Attend bid kick-off meetings and post-submission reviews.

Skills

Proposals/bidding experience

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Proofreading

Organization

Education

GCSE English & Maths

Tools

Adobe InDesign

Adobe Illustrator

Visio

Dynamics 365

Salesforce

Job description

Bid Coordinator

£45,000 – £55,000 + Benefits | Plymouth, Exeter or Bristol | Hybrid

A bigger platform for your bid career

If you’ve built your experience around construction or infrastructure bids and are looking for a role with greater scale, variety and long-term progression, this could be a strong next move.

You’ll be joining a major UK contractor with a heritage stretching back more than 150 years and an established position across the construction and infrastructure markets. The business combines the security and resources of a large organisation with a clear commitment to developing its people, whether that means progressing upwards, specialising or gaining experience across different sectors.

An opportunity has now opened for a Bid Coordinator to become part of its established frameworks and work-winning team in the South West.
Based from Plymouth, Exeter or Bristol with hybrid working, you’ll play an important role in keeping bids organised, compliant and moving towards submission.

Where you’ll make an impact

This isn’t simply a document production position. You’ll be involved throughout the proposal process, coordinating contributors, managing information and making sure submissions meet both client expectations and internal quality standards.

• Coordinate the preparation of tenders, PQQs, expressions of interest, case studies, presentations and other proposal documentation.
• Work across the proposals team and wider business to gather information and bring individual contributions together into cohesive submissions.
• Structure and format documents to create professional, consistent and easy-to-navigate proposals.
• Ensure submissions remain aligned with company brand guidelines.
• Produce graphics and visual content to support key messages within proposals.
• Check client requirements and ensure they are fully addressed within each response.
• Prepare presentation slides and supporting documentation.
• Manage your workload around submission dates and ensure key deadlines are achieved.
• Attend bid kick-off meetings and progress reviews.
• Carry out quality reviews of your own work and proposals prepared by colleagues.
• Proofread submissions, checking grammar, spelling, punctuation, clarity, structure, formatting and overall readability.
• Organise the production of hard-copy submissions when needed.
• Maintain the knowledge management system, capturing strong bid content, supporting evidence and reusable information for future submissions.
• Use feedback from successful and unsuccessful bids to identify lessons and improve future responses.
• Contribute to post-submission reviews with the wider team.
• Maintain project, framework and opportunity information through Dynamics 365, supporting business development and governance.
• Keep client portal records and access information organised and up to date.
• Manage tender portals, including downloading documents, uploading completed submissions and coordinating client communications within deadlines.

What will you bring?

The business is looking for a Bid Coordinator who understands the demands of work winning within construction or infrastructure and can bring organisation and attention to detail to a busy proposals environment.

You’ll need:

• Previous proposals or bidding experience gained within construction or infrastructure.
• GCSE-level education or equivalent in English and Maths.
• Strong skills across Microsoft Word, Excel and PowerPoint.
• Experience using Adobe and graphical packages such as InDesign, Visio and Illustrator.
• Proposals training such as Shipley or Winning Bids Masterclass.
• Strong proofreading and document production skills.
• The organisation to manage competing priorities and fixed submission deadlines.

It would also be useful to have:

• Advanced knowledge of InDesign, Visio or Illustrator.
• Experience working with a knowledge management system.
• Previous exposure to CRM platforms such as Dynamics 365 or Salesforce.

Package & career development

You can be based from Plymouth, Exeter or Bristol, combining time in the office with hybrid working.The salary is £45,000 – £55,000, supported by a comprehensive package that includes:

• 8% pension contribution.
• Private healthcare.
• Dental plan.
• 26 days’ annual leave, increasing with service.
• Two wellbeing days each year.
• Paid maternity and paternity leave.
• Continued learning and development.
• Strong support for internal career progression.
• An established work-winning team with experienced colleagues around you.
• A wider range of employee benefits.

For an experienced Bid Coordinator, this is a chance to bring your skills into a large, established contractor where work winning is a key business function and there is genuine scope to build a longer-term career.