Early Careers Bid Coordinator

STARK Group; Coventry; Hybrid; GBP 20,000 - 28,000; Full time

Benefits offered by this job

Discretionary bonus

Retirement savings plan

Life assurance

Enhanced parental leave

Holiday buying & perks platform

Job summary

STARK Building Materials UK is recruiting an Early Careers Bid Coordinator to support the Bid Team from our Coventry (Binley) office. You will filter tender opportunities, manage submissions, and coordinate communications with stakeholders in a fast paced environment.

Training will cover SAQs, PQQs, and expressions of interest as you grow in the role. The role suits a recent leaver or someone with administrative experience who wants to develop within bid management, with hybrid working and a

Qualifications

• Recent college/university leaver or with administrative experience in a busy environment.
• Excellent time-management and organisation skills.
• Excellent communicator with strong IT skills (MS Office) and CRM/database experience.
• GCSE English and Maths as a minimum; familiarity with public sector tenders is a plus.

Responsibilities

• Search tender opportunities using predefined criteria and filter results.
• Administrate opportunities through to submission and maintain filing systems.
• Monitor bid-related emails, coordinate with stakeholders and manage clarification logs.
• Support high-quality PQQs and tender submissions; ensure deadlines are met.
• Set up kickoff/commercial calls and manage initial stages of tenders (EOI, forms).
• Complete SAQs and PQQ submissions for selected customers; adhere to deadlines.
• Collaborate with the Bid Team to keep information libraries up to date.

Skills

Time management

Organisation

Communication skills

MS Office proficiency

CRM / Database experience

Bid process knowledge

Industry experience

Public sector knowledge (OJEU)

Fast-paced environment experience

Education

GCSE English & Maths

Tools

MS Office

CRM systems

Database systems

Job description

We’re proud to be part of STARK Building Materials UK and dedicated to providing top-quality products and exceptional service to our customers. We’re a friendly and collaborative team, passionate about what we do and committed to doing it well.

We’re searching for an Early Careers Bid Coordinator to join us on a permanent basis working from our Coventry, Binley office. The key focus of the role is to provide administrative support to the Bid Team. This role is for someone with who has recently left college/university and has a desire to work within an administrative capacity and grow and develop over time or someone with established administrative experience who will thrive in a very busy environment and wants to be challenged on a daily basis.

Reporting to the Head of Bids and working alongside the Senior Bid Coordinator duties of the role will include, however not be limited to:

• Searching available services for a range of Tendering opportunities using predefined criteria
• Carry out initial filtering of opportunities (after training and guidance)
• Administrate the management of the opportunities through to submission
• Maintain filing systems and follow process
• Monitoring Inboxes efficiently and effectively for all bid related traffic - Co-ordinate the emails and communicate to the relevant stakeholders within the business.
• Managing clarification processes – via clarification logs - for all bids ensure all stakeholders have information in a timely manner and are fully aware of any specific implications.
• Support of submitting high-quality PQQ’s and tender submissions in a timely manner, that upon successful completion and subsequent award, either as new or retained business.

You will provide a central coordinated support to the Bid Team by:

• Setting up Kick off calls and subsequent review/commercial calls etc though online diary system
• Manage and complete the initial stages of the Tendering opportunity – Expressions of Interest, Forms of Tender etc

You will:

• Complete SAQs [Supplier Approval Questionnaires] and PQQ submissions [supported by the Senior Bid Coordinator] for selected new and existing customers, by specified deadlines and in accordance with Sector tendering guidelines.
• Adhere to strict submission deadlines and organise own workload appropriately

Additional Team Tasks

• Working with the rest of the Bid Team to develop an effective library of information and liaise with other departments to keep this updated - specifically ensuring all Company related information is up to date and effectively accessible.
• Carry out any other such reasonable job related tasks as the company may require from time to time.

Knowledge, Skills, Qualifications, and Experience Required

• Proven experience of working in a very busy fast paced environment OR be a recent College/University leaver with a desire to work in an administrative capacity.
• Excellent time-management and organisation skills
• Excellent communicator - Skills in questioning are an advantage
• Excellent IT skills – Including proficiency in all MS Office applications and CRM / Database systems
• English and Maths GCSE – as a minimum
• Industry Experience
• Public Sector knowledge – OJEU familiarity
• Bid Process knowledge
• CRM / Database Experience
• Strong GCSE and/or A level results

What’s in it for you?

• Hybrid Working – 4 days at our Binley, Coventry office and 1 day WFH.
• Discretionary bonus
• Retirement savings plan
• Life assurance
• Enhanced maternity/paternity/adoption leave for anyone expecting or adopting a child
• A wide range of voluntary benefits including holiday buying, discounted gym membership, car salary sacrifice scheme, Cycle2Work, Benenden Healthcare and more.
• Access to a wealth of health and wellbeing services including access to online GP appointments and mental health support.
• WorkPerks – A platform home to hundreds of all your favourite high street and online discounts via the provider Reward Gateway.

Why Choose Us?

Quality - We’re unwavering in our commitment to providing outstanding products and service that exceed our customers’ expectations.

Supportive Environment - Join a culture that prioritises your growth, with the resources and support you need to excel. We listen and learn – we know we haven’t always got all the answers – listening and learning with you is what helps provide the best service to our customers.

Professional Development - We are invested in your success! Can we add this instead? You have a real chance to progress- the only limits are your own Explore our apprenticeships, training, and mentoring programs designed to elevate your career.

Great Benefits - Enjoy a compelling package that includes a competitive salary, bonuses, pension schemes, and life assurance, among many other perks!

Work-Life Balance - We value your well-being and offer flexible working hours and a hybrid working model to help you find your ideal rhythm