Bid Coordinator

Girling Jones Ltd; Cranbrook; Hybrid; GBP 45,000 - 55,000; Full time

Benefits offered by this job

Pension 8%

Private healthcare

Dental plan

26 days leave

Wellbeing days

Parental leave

Job summary

Girling Jones Ltd has partnered with a major UK contractor to recruit a Bid Coordinator for its South West frameworks and work-winning team. Based from Plymouth, Exeter or Bristol with hybrid working, you will coordinate bids, gather contributions and ensure timely, compliant submissions.

You’ll gain exposure across tenders, PQQs and case studies, maintain content for future bids and support the brand standards while developing within a busy, supportive bidding function.

Qualifications

• Proven experience in preparing bids within construction or infrastructure.
• GCSE English and Maths required.
• Strong proficiency in MS Word, Excel and PowerPoint.
• Experience with Adobe Creative Suite (InDesign) and graphic tools.
• Proposals training such as Shipley or Winning Bids Masterclass.
• Excellent proofreading and document production skills.

Responsibilities

• Coordinate the preparation of tenders, PQQs and case studies.
• Gather information from teams and integrate into cohesive submissions.
• Structure and format documents to professional standards.
• Ensure submissions comply with client requirements and brand guidelines.
• Produce graphics to support key messages.
• Manage submission deadlines and tender portals.
• Attend bid kick-off meetings and progress reviews.
• Maintain knowledge management content for future bids.

Skills

Proposals experience

Bidding coordination

MS Word Excel PowerPoint

Adobe InDesign

Proofreading

Organisation skills

Education

GCSE English & Maths

Tools

InDesign

Visio

Illustrator

Dynamics 365

Salesforce

Job description

Bid Coordinator

£45,000 £55,000 + Benefits Plymouth, Exeter or Bristol Hybrid

A bigger platform for your bid career

If you ve built your experience around construction or infrastructure bids and are looking for a role with greater scale, variety and long-term progression, this could be a strong next move.

You ll be joining a major UK contractor with a heritage stretching back more than 150 years and an established position across the construction and infrastructure markets. The business combines the security and resources of a large organisation with a clear commitment to developing its people, whether that means progressing upwards, specialising or gaining experience across different sectors.

An opportunity has now opened for a Bid Coordinator to become part of its established frameworks and work-winning team in the South West.

Based from Plymouth, Exeter or Bristol with hybrid working, you ll play an important role in keeping bids organised, compliant and moving towards submission.

Where you ll make an impact

This isn t simply a document production position. You ll be involved throughout the proposal process, coordinating contributors, managing information and making sure submissions meet both client expectations and internal quality standards.

As Bid Coordinator, you will:

• Coordinate the preparation of tenders, PQQs, expressions of interest, case studies, presentations and other proposal documentation.
• Work across the proposals team and wider business to gather information and bring individual contributions together into cohesive submissions.
• Structure and format documents to create professional, consistent and easy-to-navigate proposals.
• Ensure submissions remain aligned with company brand guidelines.
• Produce graphics and visual content to support key messages within proposals.
• Check client requirements and ensure they are fully addressed within each response.
• Prepare presentation slides and supporting documentation.
• Manage your workload around submission dates and ensure key deadlines are achieved.
• Attend bid kick-off meetings and progress reviews.
• Carry out quality reviews of your own work and proposals prepared by colleagues.
• Proofread submissions, checking grammar, spelling, punctuation, clarity, structure, formatting and overall readability.
• Organise the production of hard-copy submissions when needed.
• Maintain the knowledge management system, capturing strong bid content, supporting evidence and reusable information for future submissions.
• Use feedback from successful and unsuccessful bids to identify lessons and improve future responses.
• Contribute to post-submission reviews with the wider team.
• Maintain project, framework and opportunity information through Dynamics 365, supporting business development and governance.
• Keep client portal records and access information organised and up to date.
• Manage tender portals, including downloading documents, uploading completed submissions and coordinating client communications within deadlines.

What will you bring?

The business is looking for a Bid Coordinator who understands the demands of work winning within construction or infrastructure and can bring organisation and attention to detail to a busy proposals environment.

You ll need:

• Previous proposals or bidding experience gained within construction or infrastructure.
• GCSE-level education or equivalent in English and Maths.
• Strong skills across Microsoft Word, Excel and PowerPoint.
• Experience using Adobe and graphical packages such as InDesign, Visio and Illustrator.
• Proposals training such as Shipley or Winning Bids Masterclass.
• Strong proofreading and document production skills.
• The organisation to manage competing priorities and fixed submission deadlines.

It would also be useful to have:

• Advanced knowledge of InDesign, Visio or Illustrator.
• Experience working with a knowledge management system.
• Previous exposure to CRM platforms such as Dynamics 365 or Salesforce.

Package & career development

You can be based from Plymouth, Exeter or Bristol, combining time in the office with hybrid working. The salary is £45,000 £55,000, supported by a comprehensive package that includes:

• 8% pension contribution.
• Private healthcare.
• Dental plan.
• 26 days annual leave, increasing with service.
• Two wellbeing days each year.
• Paid maternity and paternity leave.
• Continued learning and development.
• Strong support for internal career progression.
• An established work-winning team with experienced colleagues around you.
• A wider range of employee benefits.

For an experienced Bid Coordinator, this is a chance to bring your skills into a large, established contractor where work winning is a key business function and there is genuine scope to build a longer-term career.