Bid Coordinator

Pod-Trak Ltd; United Kingdom; Remote; GBP 32,000 - 42,000; Full time

Benefits offered by this job

21 days annual leave

Bank holidays

Job summary

Pod-Trak Ltd is seeking a proactive Bid Coordinator to join the busy bid department in Uxbridge, West London. The role works closely with the Bid Manager and Pre-Construction team to deliver professional support for PQQs, supplier prequals, bids and tenders.

You will coordinate the quality element of bids, liaising with Estimators, Planners and the Pre-Construction Lead to ensure accurate, timely responses and robust bid content.

Qualifications

• Educated to degree level or equivalent.
• Experience in bid environment, tender submissions, PQQs and EOIs.
• Strong written and verbal communication skills.
• Interest in STEM and knowledge of Pod-Trak sectors.

Responsibilities

• Draft first-pass responses for quality questions and standard bid narratives.
• Develop and maintain a library of reusable bid content (company overviews, case studies, CVs, project experience, accreditations).
• Support social value responses, plans and evidence for bids and frameworks.
• Coordinate bid enquiries and maintain bid trackers and reporting.
• Act as coordination point between contributors, reviewers and approvers during live bids.

Skills

Excellent communication skills

Bid-writing experience

Relationship management

Microsoft Office (Word, Excel, Outlook

Education

Degree level or equivalent

Tools

SharePoint

Teams

InDesign

Power BI

Bid portals

Job description

Find out everything you need to know about this role.

We are looking for a Bid Coordinator to join our busy bid department based in Uxbridge, West London. Working closely with the Bid Manager and the Pre-Construction team, the position will be key to providing a professional and efficient service, in support of PQQs, Supply Chain enquiries, Supplier Prequals, Bids and Tenders.

The primary responsibility will be to co-ordinate the quality element of bids, working in partnership with the Bid Manager. They will also be expected to liaise with the Estimators, Planners, and Pre-Construction Lead, coordinating enquiries as necessary.

Key responsibilities

• Draft first-pass responses for selected quality questions, company information sections and standard bid narratives
• Develop and maintain a library of reusable bid content, including company overviews, case studies, CVs, project experience, accreditations and standard responses
• Support the preparation of social value responses, plans and evidence for bids and frameworks
• Assist in identifying relevant social value commitments that are proportionate, deliverable and aligned to client requirements
• Maintain up-to-date company information required for PQQs, supplier portals and framework submissions
• Support the upkeep of records relating to insurances, accreditations, policies, procedures, licences, certificates and statutory information
• Support the maintenance of bid trackers, opportunity pipelines and tender reporting information
• Assist with monthly reporting by preparing statistics, submission updates, bid status summaries and supporting narrative
• Act as a reliable coordination point between contributors, reviewers and approvers during live bids.

Requirements

The successful Bid Coordinator would preferably be/have:

• Educated to degree level or equivalent
• Experience working within the Civil Engineering, Rail, Infrastructure, Energy, or Water sectors is advantageous
• Experience within a bid environment, working on tender submissions, PQQs and EOIs
• An interest in STEM and/or knowledge of the sectors Pod-Trak operates in
• Excellent communication skills, both written and verbal
• Experience in bid-writing or wanting to include bid-writing in their role is advantageous.
• Ability to build and maintain strong, lasting relationships with clients and stakeholders and understanding their needs
• Working knowledge of Microsoft Office applications, including Word, Excel, Outlook and PowerPoint
• Experience with SharePoint, Teams, InDesign, Power BI or bid portals would be advantageous.

What we offer

• Competitive package will be offered depending on location and experience
• 21 days annual leave, plus bank holidays