Bid Coordinator

Girling Jones Ltd; Clyst St Mary; Hybrid; GBP 45,000 - 55,000; Full time

Benefits offered by this job

8% pension contribution

Private health insurance

Dental plan

26 days annual leave

Wellbeing days

Maternity and paternity leave

Ongoing learning and development

Career progression opportunities

Job summary

Girling Jones Ltd is seeking a proactive Bid Coordinator to join our regional team. Based with hybrid options in Plymouth, Exeter or Bristol, you will help manage bids from opportunity through to final submission, ensuring compliance and timely delivery.

You will co-ordinate content, deadlines and stakeholders, produce polished documents and eye-catching visuals, and support post-bid reviews to drive continuous improvement.

Qualifications

• Experience with bids or proposals in construction or infrastructure.
• GCSE English and Maths at minimum.
• Strong MS Office and Adobe Creative Suite skills.
• Familiarity with proposal tools and content management.

Responsibilities

• Coordinate content for tenders, PQQs, EOIs and case studies.
• Gather and organise submission content with project teams.
• Produce polished documents aligned with brand standards.
• Create visuals to enhance proposal presentation.
• Ensure submissions meet client requirements and deadlines.
• Manage bid timelines and post-bid reviews for improvements.

Skills

Microsoft Word

Excel

PowerPoint

Adobe InDesign

Visio

Illustrator

Shipley or Winning Bids Masterclass

Education

GCSE English & Maths

Tools

Dynamics 365

Salesforce

Job description

Bid Coordinator

Plymouth, Exeter or Bristol Hybrid £45,000 £55,000 + Benefits

Join an established name in UK construction This is an opportunity to join one of the UK s leading construction and infrastructure organisations, bringing more than 150 years of industry heritage and the resources, project pipeline and expertise that come with operating at scale.

Just as importantly, it s a business that puts genuine emphasis on developing its people. There are opportunities to broaden your sector experience, build specialist knowledge and progress into more senior positions, with learning and internal career development actively supported.

The business is strengthening its South West work-winning function and is looking to appoint a Bid Coordinator, with the flexibility to be based from Plymouth, Exeter or Bristol.

What will you be doing?

Working within an experienced frameworks and proposals team, you ll help keep bids moving from initial opportunity through to final submission.

As Bid Coordinator, you ll bring together information, people and deadlines, making sure submissions are well structured, professionally presented, compliant with client requirements and delivered on time.

Your role will include:

• Coordinating content for tenders, PQQs, expressions of interest, case studies, presentations and other proposal materials.
• Working with proposal colleagues and wider project teams to gather and organise submission content.
• Producing polished, consistent documents in line with company brand standards.
• Creating straightforward graphics and visual content to improve the presentation of proposals.
• Checking submissions against client requirements to ensure responses are complete and compliant.
• Producing presentation decks and associated supporting materials.
• Managing priorities and coordinating workloads around key bid deadlines.
• Taking part in bid kick-off meetings and progress reviews.
• Reviewing submissions produced by colleagues and providing constructive feedback.
• Proofreading content for clarity, accuracy, grammar, spelling, structure, formatting and overall readability.
• Coordinating hard-copy submissions where required.
• Capturing bid content, evidence and supporting information within the company s knowledge management system.
• Reviewing feedback from successful and unsuccessful bids and helping turn lessons learned into improvements for future submissions.
• Supporting internal post-bid reviews.
• Maintaining project and framework opportunity information through Dynamics 365 to support governance and business development.
• Maintaining accurate records for client tender portals.
• Managing portal activity, from downloading tender documents and coordinating correspondence through to uploading final submissions.

What are we looking for?

You ll already have experience working with bids or proposals within a construction or infrastructure environment and understand what it takes to deliver quality submissions against demanding deadlines.

The successful Bid Coordinator will ideally offer:

Essential experience and skills

• Previous bid or proposal experience within construction or infrastructure.
• GCSE-level education or equivalent in English and Maths.
• Strong Microsoft Word, Excel and PowerPoint capability.
• Experience with Adobe and design packages including InDesign, Visio and Illustrator.
• Proposal training such as Shipley or Winning Bids Masterclass.
• Excellent organisation and attention to detail.
• The ability to coordinate multiple stakeholders, priorities and deadlines.

Desirable experience

• Stronger-level capability across InDesign, Visio and Illustrator.
• Previous use of knowledge management systems.
• Experience with CRM platforms such as Dynamics 365 or Salesforce.

What s on offer?

This position offers a salary of £45,000 £55,000, depending on experience, and can be based from Plymouth, Exeter or Bristol, with hybrid working.

The wider package includes:

• 8% pension contribution.
• Private health insurance.
• Dental plan.
• 26 days annual leave, increasing with service.
• Two wellbeing days each year.
• Paid maternity and paternity leave.
• Ongoing learning and professional development.
• Clear opportunities for internal career progression.
• The support of an established and experienced work-winning team.
• A wider range of employee benefits.

For a Bid Coordinator who wants to work within a sizeable contractor, contribute to significant construction and infrastructure opportunities and have room to develop their career, this role offers plenty of scope.