Bid Coordinator

Bimplus; Greater London; Hybrid; GBP 35,000 - 38,000; Full time

Benefits offered by this job

Private healthcare with Bupa

25 days' annual leave

Holiday carryover up to 5 days

3 paid volunteering days

6% employer pension contribution

Life assurance at 4x salary

Income protection up to 75%

Flexible benefits (gym, dental)

Job summary

Brandon James is seeking a Bid Coordinator for a leading built environment consultancy in London. You will coordinate pursits and submissions, manage bid programmes, and keep documents well organised and compliant.

Responsibilities include maintaining bid libraries, coordinating meetings, and collaborating with bid, marketing and technical teams to improve submission quality. A salary of £35,000–£38,000 plus benefits is on offer.

Qualifications

• Experience in bid coordination or bid administration in professional services or built environment.
• Strong organisational and time-management skills with ability to meet deadlines.
• Experience using Adobe InDesign, Word and PowerPoint for bid documents.

Responsibilities

• Coordinate bid programmes and submissions, ensuring deadlines and governance are met.
• Monitor bid inboxes and portals, set up collaborative working environments (Teams).
• Produce professional bid documents and presentations; curate content and libraries.

Skills

Bid coordination

Bid administration

Organizational skills

Time management

Verbal communication

Written communication

Pressure handling

Education

Marketing degree

English degree

Communications degree

Tools

Adobe InDesign

Microsoft Word

PowerPoint

Job description

A leading, multidisciplinary built environment consultancy are seeking a bid coordinator to be their newest addition to their bid team.

This is an excellent opportunity to join an established work-winning function, supporting bids and tenders across a range of projects within the property, construction and built environment sectors.

Bid Coordinator | The Role

Working as part of a wider regional and national bidding team, you will coordinate pursuit and submission activity, keep bid programmes on track and ensure submissions are well organised, compliant and professionally presented.

Key responsibilities will include:

• Monitoring bid inboxes, procurement portals and internal trackers to identify and distribute new opportunities
• Setting up and managing collaborative working environments for bids, including Microsoft Teams
• Coordinating bid programmes and ensuring deadlines, governance and compliance requirements are met
• Scheduling and supporting kick-off meetings, workshops, progress meetings, reviews and approvals
• Researching previous submissions and best-practice responses to support new bids
• Gathering information from multiple stakeholders and coordinating contributions
• Taking ownership of standard responses and commonly requested bid information
• Supporting the development of CVs, project case studies and capability statements
• Proofreading and editing bid content to ensure submissions are clear, accurate and compliant
• Coordinating master submission documents and managing version control
• Using InDesign, Word and PowerPoint to produce professional bid documents and presentations
• Maintaining and improving central bid libraries and reusable content
• Working collaboratively with bid, marketing and technical teams to continuously improve submission quality

Bid Coordinator | Skills and Experience

You will ideally have:

Previous experience in bid coordination, bid administration or a similar role
Experience within professional services, consultancy, construction or the wider built environment
Strong organisational and time-management skills
Experience using Adobe InDesign
Strong Microsoft Word and PowerPoint skills
Excellent written and verbal communication skills
The ability to work effectively under pressure and to tight deadlinesA degree in a relevant subject such as Marketing, English or Communications would be advantageous but is not essential.

In Return?

• Salary of £35,000 – £38,000
• Private healthcare with Bupa, including individual cover and reduced-cost partner/family options
• 25 days' annual leave
• Ability to buy, sell or carry over up to 5 days' holiday per year
• 3 paid volunteering days annually
• 6% employer pension contribution, with a minimum 3% employee contribution
• Life assurance at 4x salary
• Income protection of up to 75% of salary
• Flexible benefits at preferential rates, including gym membership and dental insurance
• Cycle-to-work scheme

If you are a bid coordinator, considering your career opportunities, please contact Megan Cole at Brandon James.