Bid Coordinator

Girling Jones Ltd; Stoke Gifford; Hybrid; GBP 45,000 - 55,000; Full time

Benefits offered by this job

8% pension contribution

Private health insurance

Dental plan

26 days annual leave

Wellbeing days

Maternity/paternity leave

Structured learning and progression

Work-winning team backing

Additional employee benefits

Job summary

Girling Jones Ltd. is recruiting a Bid Coordinator to join its established frameworks and work-winning team. Based from Plymouth, Exeter or Bristol, the role offers hybrid working and the opportunity to coordinate high-quality bid submissions end-to-end.

You will gather inputs from multiple stakeholders, format professional documents, create compelling responses and manage deadlines across a range of bids and frameworks. Strong proposals experience is essential.

Qualifications

• Proven experience in proposals or bid management within construction or infrastructure.
• GCSE English and maths at minimum.
• Strong MS Word, Excel and PowerPoint skills; ability to format professional documents.
• Experience with Adobe Creative Suite (InDesign, Illustrator) is preferred.

Responsibilities

• Coordinate production and submission of bids and framework responses.
• Gather, coordinate and develop bid content with internal stakeholders.
• Format submissions to be clear, professional and on-brand.
• Create simple graphics to support proposals and key information.
• Manage workloads around multiple submission deadlines.
• Attend bid kick-off meetings and post-submission reviews.

Skills

Bid management

Proposal coordination

Stakeholder liaison

Microsoft Office

Education

GCSE English & Maths

Tools

InDesign

Visio

Illustrator

PowerPoint

Dynamics 365

Salesforce

Job description

The opportunity

Join a major UK construction business with more than 150 years of industry experience, a substantial project portfolio and an established presence across the UK and Ireland.

This is an organisation with the scale to offer genuine long-term career options. Employees are encouraged to develop their expertise, move across sectors and progress into specialist or leadership positions, backed by structured learning and development and a strong focus on internal progression.

They are now looking for a Bid Coordinator to join their established frameworks and work-winning team, based from Plymouth, Exeter or Bristol on a hybrid basis.

Sitting at the centre of the bidding process, you ll coordinate the production and delivery of high-quality submissions, bringing structure to information from multiple stakeholders and ensuring every bid is compelling, compliant and delivered on time.

The role

As Bid Coordinator, you ll take ownership of the coordination process across a variety of bids and framework opportunities. Your responsibilities will include:

• Supporting written submissions and associated marketing materials, including expressions of interest, PQQs, tenders, case studies and presentations.
• Working closely with the wider proposals team and internal stakeholders to gather, coordinate and develop bid responses.
• Formatting submissions to create clear, professional and consistent documents while maintaining required brand standards.
• Producing simple, effective graphics to strengthen proposals and communicate key information.
• Ensuring individual client requirements fully addressed throughout each submission.
• Developing presentation decks and supporting materials.
• Planning and managing workloads around multiple submission deadlines.
• Attending bid kick-off meetings, progress reviews and other relevant meetings.
• Reviewing your own work and peer-reviewing submissions produced by colleagues, providing constructive feedback to improve quality.
• Proofreading content for clarity, readability, grammar, spelling, punctuation, structure and presentation.
• Coordinating the production of hard-copy submissions where required.
• Maintaining and developing the knowledge management system, capturing reusable bid content, evidence and supporting information.
• Reviewing feedback and lessons learned from successful and unsuccessful submissions to continually improve future bids.
• Participating in internal post-submission reviews.
• Using Dynamics 365 to maintain project and framework opportunity information in support of business development and governance.
• Maintaining client portal information and controlling access details.
• Managing client portals, including downloading tender documentation, uploading submissions and coordinating correspondence within required deadlines.

What you’ll need

The successful Bid Coordinator will combine previous construction or infrastructure proposals experience with strong organisation, communication and document-production skills.

Essential

• Previous proposals or bid experience within construction or infrastructure.
• Educated to at least GCSE standard in English and Maths.
• Strong Microsoft Word, Excel and PowerPoint skills.
• Experience using Adobe and graphical software such as InDesign, Visio and Illustrator.
• Formal proposals training, such as Shipley or Winning Bids Masterclass.
• Strong attention to detail and the ability to coordinate multiple deadlines and contributors.

Desirable

• Advanced experience with InDesign, Visio and Illustrator.
• Experience working with knowledge management systems.
• Familiarity with CRM platforms such as Dynamics 365 or Salesforce.

Salary, benefits & location

The position can be based from Plymouth, Exeter or Bristol, with hybrid working available.

You ll receive a salary of £45,000 £55,000, alongside a strong benefits package including:

• 8% pension contribution.
• Private health insurance.
• Dental plan.
• 26 days annual leave, increasing with length of service.
• Two additional wellbeing days each year.
• Paid maternity and paternity leave.
• Structured learning and development opportunities.
• A culture that actively supports internal progression.
• The backing of an established, experienced work-winning team.
• Additional employee benefits.

For an experienced Bid Coordinator looking for greater exposure, long-term progression and the backing of one of the industry s established major contractors, this is an opportunity to build the next stage of your career.