Band 4 Community Medical Secretary

Birmingham and Solihull Mental Health NHS Foundation Trust; Birmingham; On-site; GBP 40,000 - 60,000; Part time

Job summary

A healthcare provider in Birmingham is seeking a Band 4 Community Medical Secretary to provide comprehensive secretarial support to Consultant Psychiatrists and the clinical team. The successful candidate will have formal secretarial qualifications and experience in healthcare. Duties include diary management, documenting clinical meetings, and maintaining patient records. This role is part-time and requires excellent communication and audio typing skills. Applicants must be available Monday to Friday.

Qualifications

• Possess a good general level of education with formal secretarial qualifications.
• Experience of working in healthcare is essential.
• Good level of audio typing and medical terminology is required.

Responsibilities

• Provide comprehensive secretarial support to Consultant Psychiatrists.
• Prepare and take minutes of clinical team meetings.
• Manage written documentation such as reports and letters.

Skills

Excellent communication skills

Audio typing

Medical terminology

Teamwork

Education

Formal secretarial qualifications

Good general level of education

Job description

Band 4 Community Medical Secretary – FIRST

Employer: Birmingham and Solihull Mental Health NHS Foundation Trust

Location: Birmingham, B45 9BE

Contract Type: Contract

Disability Confident: No

Closing Date: 05/02/2026

About this job

The Forensic Intensive Recovery Support Team (FIRST) has a vacancy for a part‑time medical secretary to provide comprehensive, reliable and confidential secretarial support to Consultant Psychiatrists and the clinical team.

Responsibilities

• Work within a busy team providing a comprehensive secretarial service to Consultant Psychiatrists and members of the multidisciplinary team.
• Prepare and take minutes of clinical team meetings and referral meetings.
• Maintain a rolling programme of CPA case conferences and medical reviews.
• Support the clinical team in ensuring KPIs are up to date.
• Manage written documentation such as reports and letters.
• Ensure that any correspondence from the Ministry of Justice and Mental Health Act Office is dealt with according to working practice as and when required.
• Maintain diary management for the Consultant Psychiatrists.
• Update patient and caseload records.

Qualifications

• Possess a good general level of education with formal secretarial qualifications.
• Experience of working in healthcare is essential.
• Excellent communication skills and ability to work within a team.
• Good level of audio typing and medical terminology is required.
• Knowledge of the Trust systems is desirable.

The successful applicant will need to possess a good general level of education with formal secretarial qualifications, and experience of working in healthcare is essential. Detailed personal specification is attached.

We are unable to support applications from job seekers who require sponsorship to work in the United Kingdom. Applicants must be able to work Monday to Friday.

We highly recommend you submit your application as soon as possible; this post may close earlier than the indicated closing date if a sufficient number of applications are received.

This advert closes on Sunday 18 Jan 2026.