Band 4 P.A. Temporary Full time

Honeycomb Jobs Ltd; Belfast City District; On-site; GBP 18,000 - 22,000; Full time

Job summary

Business Services Organisation (BSO) is recruiting a Band 4 Personal Assistant to support the Director and Assistant Director on a full-time temporary basis in Belfast. The role demands high-quality PA and administrative duties within a busy environment, with opportunities to contribute to projects and service improvements.

You will manage diaries, correspondence, meetings, and documentation, while keeping deadlines and actions tracked.

Qualifications

• 5 GCSEs (or equivalent), including GCSE English Language and GCSE Mathematics.
• At least 18 months' experience in an administrative role.
• Full competency in Microsoft Office (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Provide comprehensive PA and administrative support to the Director and Assistant Director.
• Manage diaries, appointments, and meetings; organise agendas and supporting documentation.
• Draft and format correspondence, reports, presentations and other documents.
• Monitor deadlines and maintain systems for tracking actions.
• Provide project administration and support for director-led projects.

Skills

Organisation

Attention to detail

Communication

Proactive

Professionalism

Teamwork

Education

5 GCSEs including English and Maths

Tools

Microsoft Office Suite

Job description

Honeycomb is pleased to partner with BSO to recruit a Band 4 Personal Assistant to the Director and Assistant Director on a full-time temporary basis.

Business Services Organisation (BSO)

Salary: £14.06 per hour
Hours: Full-time, 37.5 hours per week
Working Hours: Monday-Friday, 9:00am-5:00pm
Location: Belfast

An exciting opportunity to join BSO.

Are you an organised, proactive and highly professional administrator looking for your next career opportunity?

The Business Services Organisation (BSO) is seeking an enthusiastic and experienced Band 4 Personal Assistant to provide high-quality administrative and PA support to the Director and Assistant Director.

This is a varied and rewarding role for someone who enjoys working in a busy environment, managing competing priorities, and supporting senior colleagues to deliver an effective service.

Alongside providing high-quality PA and administrative support, the successful candidate will have the opportunity to contribute to projects and service improvement initiatives, providing administrative and organisational assistance to help ensure projects are delivered effectively.

The Role

As Personal Assistant to the Director and Assistant Director, you will provide a comprehensive, efficient, and confidential administrative support service.

You will be responsible for managing diaries, correspondence, meetings, and documentation, while ensuring that actions and deadlines are effectively monitored.

The role will also involve providing project assistance, supporting the coordination and administration of projects, maintaining project documentation, tracking actions, and assisting with the preparation of reports and updates.

The successful candidate will be highly organised, adaptable, and confident in dealing with colleagues and stakeholders at all levels.

Key Responsibilities

Personal Assistant & Administrative Support

• Provide comprehensive PA and administrative support to the Director and Assistant Director.
• Manage and coordinate diaries, appointments, and meetings.
• Organise meetings, prepare agendas and supporting documentation.
• Draft and format correspondence, reports, presentations, and other documentation.
• Manage emails and correspondence, ensuring actions are appropriately followed up.
• Monitor deadlines and maintain effective systems for tracking outstanding actions.
• Consult professionally with internal and external stakeholders.
• Manage confidential and sensitive information with discretion.
• Maintain accurate electronic and paper-based records.
• Provide general administrative support to the wider team as required.

Project Support

• Provide administrative assistance to projects led by or involving the Director and Assistant Director.
• Assist with coordinating project meetings, actions, and deadlines.
• Maintain project documentation, records, and action logs.
• Assist with the preparation of project reports, presentations, and briefing documents.
• Collate information and data from relevant sources to support project activity.
• Monitor project actions and provide updates to the Director and Assistant Director.
• Support the organisation and coordination of project-related activities and events.
• Assist with general project administration and service improvement initiatives as required.

Essential Criteria

Applicants must be able to demonstrate:

Qualifications

• 5 GCSEs (or equivalent), including GCSE English Language and GCSE Mathematics.

Experience

• At least 18 months' experience working in an administrative role.

IT Skills

• Full competency in the use of Microsoft Office, including Word, Excel, Outlook, and PowerPoint.

The Person

We are looking for someone who is:

• Highly organised with excellent attention to detail.
• Able to manage competing priorities and meet deadlines.
• Professional, approachable, and confident.
• An excellent communicator, both verbally and in writing.
• Able to work effectively with colleagues and stakeholders at all levels.
• Experienced in handling confidential and sensitive information.
• Proactive and able to use their own initiative.
• Comfortable working independently as well as part of a team.
• Confident using Microsoft Office and producing professional documentation.
• Interested in supporting projects and contributing to service improvements.
• Flexible and adaptable, with a positive and professional approach to work.
• Committed to providing a high-quality administrative and support service.

Why join BSO?

The Business Services Organisation (BSO) provides a wide range of essential business and professional services supporting the Health and Social Care system across Northern Ireland.

This is an excellent opportunity to join a professional organisation and work closely with senior management while developing your PA, administrative and project support skills.

The role offers variety and responsibility, with the opportunity to gain valuable experience in senior-level administration, project support, and service improvement.

Ready for your next challenge?

If you are an experienced administrator who is highly organised, professional, and confident in managing a varied workload, this could be the perfect opportunity for you.

If you require any reasonable adjustments or additional support throughout the recruitment process, please let us know and we will make the appropriate arrangements.

Please note: Successful applicants may be required to complete a Basic or Enhanced Access NI check (fee of £18+). A previous conviction will not automatically prevent an appointment, and any disclosures will be managed confidentially.

Honeycomb is an equal opportunities employer. Due to the volume of applications received, we may not be able to respond to every applicant individually. However, we thank all candidates for their interest in this opportunity.

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