EA To CEO (Temp Full Time)

Honeycomb; Belfast City District; On-site; GBP 37,195,000 - 45,461,000; Full time

Job summary

Honeycomb are recruiting on behalf of the Northern Ireland Medical and Dental Training Agency (NIMDTA) for a Band 4 Personal Assistant to the Chief Executive Officer in Northern Ireland. The role is a full-time PA position supporting the CEO with confidential administrative tasks and diary management.

Based in Northern Ireland, the successful candidate will need strong organisational skills, discretion, and the ability to manage a varied workload while producing professional documentation using

Qualifications

• GCSE English Language and GCSE Mathematics (or equivalent).
• 2 A Levels (or equivalent) and AND 18 months relevant experience OR 3 years' relevant administrative experience.

Responsibilities

• Provide comprehensive administrative and PA support to the Chief Executive Officer.
• Manage correspondence, emails, documents, and information professionally and promptly.
• Organise and coordinate meetings, appointments, and diary commitments.
• Prepare agendas, reports, presentations, and other documentation.
• Take accurate minutes and maintain appropriate records.

Skills

Organisational skills

Communication

Discretion & professionalism

Diary management

Education

GCSE English

GCSE Mathematics

2 A Levels (or equivalent)

AND 18 months relevant experience

3 years' relevant administrative experience

Tools

Microsoft Office

Job description

Honeycomb are pleased to work with the Northern Ireland Medical and Dental Training Agency to recruit a Band 4 Personal Assistant to the Chief Executive Officer

Northern Ireland Medical and Dental Training Agency (NIMDTA)

Salary: £14.06 per hour
Hours: Full-time, 37.5 hours per week
Working Hours: Monday-Friday, 9:00am-5:00pm
Location: Northern Ireland

An exciting opportunity to join NIMDTA.

Are you an organised, proactive and highly professional administrator who thrives in a busy environment?

NIMDTA is seeking an exceptional Band 4 Personal Assistant to provide high-quality administrative and secretarial support directly to the Chief Executive Officer (CEO).

This is a fantastic opportunity for an experienced administrator to play a key role within a senior executive environment, supporting the smooth and effective operation of the CEO's office.

The Role

As Personal Assistant to the CEO, you will provide a comprehensive and confidential administrative support service. You will be responsible for managing a varied workload, coordinating information and communications, maintaining accurate records, and ensuring that the CEO's office operates efficiently and professionally.

The successful candidate will be highly organised, reliable and able to manage competing priorities while maintaining a high level of accuracy and attention to detail.

You will need to demonstrate excellent communication skills, professionalism, and discretion, together with the confidence to work with colleagues and stakeholders at all levels.

Key Responsibilities

• Provide comprehensive administrative and PA support to the Chief Executive Officer.
• Manage correspondence, emails, documents, and information in a professional and timely manner.
• Organise and coordinate meetings, appointments, and diary commitments.
• Prepare agendas, reports, presentations, and other documentation.
• Take accurate minutes and maintain appropriate records.
• Manage confidential and sensitive information with discretion.Consult professionally with internal and external stakeholders.
• Monitor deadlines and follow up actions as required.
• Support the CEO with the effective management and coordination of their workload.
• Use Microsoft Office applications to produce high-quality documents, spreadsheets, presentations, and correspondence.
• Undertake general administrative duties and other tasks appropriate to the role.

Essential Criteria

Applicants must be able to demonstrate:

Qualifications

• GCSE English Language and GCSE Mathematics (or equivalent).
• 2 A Levels (or equivalent).
• AND 18 months relevant experience

OR

• 3 years' relevant administrative experience.

IT Skills

• Applicants must fully competent in using the full Microsoft Office suite, including Word, Excel, Outlook, and PowerPoint.

The Person

We are looking for someone who is:

• Highly organised with excellent attention to detail.
• Professional, approachable, and confident.
• Able to communicate effectively with people at all levels.
• Experienced in managing confidential information.
• Able to prioritise and manage a busy and varied workload.
• Proactive, dependable, and able to work independently.
• Confident using Microsoft Office and producing professional documentation.
• Comfortable working in a senior executive environment.
• Committed to providing a high-quality and responsive service.

Why join NIMDTA?

This is an opportunity to become part of an organisation with an important role in supporting medical and dental education and training across Northern Ireland.

Working directly with the CEO, you will gain valuable experience within a senior-level environment while making an important contribution to the effective operation of the organisation.

If you are an experienced administrator with excellent organisational skills, professional judgement, and a strong working knowledge of Microsoft Office, we would love to hear from you.

If you require any adjustments or support during the recruitment process, please let us know so appropriate arrangements can be made.

Please note: Successful candidates may need to complete a Basic or Enhanced Access NI check (fee of £18+). A previous conviction will not automatically prevent appointment; all disclosures are managed confidentially.

Honeycomb is an equal opportunities employer. Due to high application volumes, we may not be able to respond to every applicant individually, but we appreciate your interest in this role.

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