Band 3 Clerical Officer

Brook Street; Armagh; On-site; GBP 10,000 - 40,000; Full time

Job summary

A staffing agency is looking for an Administrative Support Officer for the Fire Safety and Health & Safety Division located in Armagh. In this role, you will provide essential administrative support to managers, maintain departmental records, and assist with various administrative tasks in a dynamic team environment. Strong organisational skills and proficiency in IT, particularly Microsoft Office, are essential. The role offers a competitive hourly rate and the chance to contribute to workplace safety.

Qualifications

• Strong organisational and administrative skills are essential.
• Confident in using IT systems and Microsoft Office.
• Excellent communication skills, both written and verbal.

Responsibilities

• Provide administrative support to Fire Safety and Health & Safety Managers.
• Maintain and file departmental records accurately.
• Organise meetings, prepare presentations and draft letters.
• Compile and distribute meeting papers, take notes/minutes.
• Help organise training sessions and prepare training materials.

Skills

Organisational skills

Administrative skills

IT systems proficiency

Communication skills

Flexibility in workload

Tools

Microsoft Office

MICAD

BSTP finance system

Job description

Administrative Support Officer - Fire Safety & Health & Safety

Band 3 | Location: St Lukes Armagh

Rate of pay - £12:31 per hour (Estates - Fire Safety / Health & Safety Division)

Are you organised, motivated and looking to play a key role in keeping our staff, patients and visitors safe?

We are seeking a Band 3 Administrative Support Officer to join the Fire Safety / Health & Safety Division within Estate Services in Lurgan. This is an excellent opportunity for someone with strong administrative skills who enjoys working in a busy, professional environment and wants to contribute to a safer Trust for everyone. You will support the Fire Safety and Health & Safety Managers in delivering a high‑quality, efficient and effective service, in line with Trust policies, protocols and procedures. The post holder will be expected to work flexibly and adapt to the changing needs of the service.

Key duties and responsibilities

• Provide a full range of administrative support to the Fire Safety and Health & Safety Managers.
• Maintain, update and file departmental records accurately and confidentially.
• Prepare high‑quality presentations for managers and senior staff.
• Draft standard letters and memoranda for approval and signature by senior staff.
• Deal with routine fire safety and health & safety enquiries (telephone, email and face‑to‑face), referring more complex queries to the appropriate person.
• Organise meetings, including booking venues, arranging equipment and refreshments, and assisting with agenda preparation.
• Assist in compiling and distributing meeting papers, and attend meetings to take accurate notes/minutes as required.
• Provide general health & safety and fire safety information to staff across the Trust.
• Prepare standard and ad‑hoc reports, and assist with the collation of statistics using a range of software applications.
• Work collaboratively with colleagues within Estates and across the Trust, as well as external partners, to support effective communication and teamworking.
• Help organise health & safety and fire safety information/training sessions, including:
  • Seeking and processing nominations
  • Booking venues and arranging equipment
  • Liaising with trainers
  • Producing training materials
  • Ensuring accurate documentation of attendance, materials used and event feedback
• Operate MICAD and the BSTP finance system to raise requisitions and process invoices for payment relating to H&S/Fire Safety faults and actions arising from compliance reports, risk assessments, etc.
• Order and monitor stationery and other office supplies as required.

About you

• Have strong organisational and administrative skills.
• Be confident using IT systems and Microsoft Office.
• Have excellent communication skills, both written and verbal.
• Be able to prioritise workload and work flexibly as part of a busy team.

If interested, please send cv

Brook Street NMR is acting as an Employment Business in relation to this vacancy.