Assistant Management Accountant

Great Western Hospitals NHS Foundation Trust; Swindon; Hybrid; GBP 27,000 - 31,000; Full time

Job summary

A healthcare organization in Swindon is seeking a motivated Assistant Management Accountant to provide crucial financial support within their Corporate Division. The ideal candidate will have a minimum AAT Level 3 qualification and experience in a management accounting environment, including NHS experience. Responsibilities include assisting with financial reporting, managing budgets, and supporting financial decision-making processes. The role offers a hybrid work model with opportunities for professional growth.

Qualifications

• Minimum AAT Level 3 or NVQ Level 3 qualification required.
• Experience in a management accounting environment is essential.
• NHS experience is preferred.

Responsibilities

• Support Finance Business Partners in financial support.
• Assist in producing monthly Management Accounts.
• Respond to queries from divisional and departmental managers.

Skills

Good time management

Organisational skills

Effective communication

Analytical skills

Education

AAT Advanced Diploma in Accounting or NVQ Level 3 or equivalent

Grade C or above at GCSE English and Maths or equivalent

Tools

Oracle Financial Accounting software

Spreadsheet and system design tools

Job description

Assistant Management Accountant

Great Western Hospitals NHS Foundation Trust

The closing date is 28 December 2025

This is an excellent opportunity for a highly motivated Assistant Management Accountant with a minimum AAT Level 3 or NVQ Level 3 qualification, or a candidate currently studying toward one, to join our busy Corporate Division.

You will be a self‑motivated, pro‑active individual with good time‑management and organisational skills.

To succeed in this role you will have a proven track record of delivery, experience of working to deadlines, and a keen eye for detail.

You will be an effective communicator and work well as part of a team.

Like similar NHS finance roles, this position involves challenges, tight deadlines and hard work, yet it offers a real opportunity to advance your career and make a difference to the Trust. The role can be performed on a hybrid basis, with the expectation that the successful candidate will work on site at least two days a week.

As a Foundation Trust, Great Western Hospital serves a population in excess of 300,000, providing both acute and community services.

Main duties of the job

To support the Finance Business Partners and Management Accountants in providing comprehensive financial support and advice to budget managers so that they can deliver the best patient care within limited budget resources.

To advise Budget Managers, including holding regular meetings.

To analyze data from the financial ledger and other systems to support financial monitoring and control.

To facilitate accurate reporting through reconciliation, journal processing and monthly financial ledger close.

Job responsibilities

• Assist in the production of the Division’s Management Accounts on a monthly basis to an agreed timetable.
• Assist the Finance Business Partner and divisional finance team in financial reporting for specific departments or divisions, covering areas including financial position, budget and efficiencies.
• Assist the Finance Business Partner in producing budgets for specific reporting areas.
• Respond to queries from divisional and departmental managers.
• Help produce accurate staff-in-post listings, budget reconciliations and financial figures to support the division’s financial position.
• Prepare and input actual and budget journals into the ledger system, ensuring planned and actual expenditure is recorded under appropriate account and cost‑centre codes.
• Analyze, investigate and resolve errors within supplies and payroll systems and take corrective action within monthly reporting timescales.
• Compile and maintain the division’s billing schedules, ensuring revenue claimed is uplifted annually.
• Raise and cancel invoices as requested by departmental managers and Finance Business Partners, ensuring queries are resolved.
• Calculate and issue payroll deductions or additional payments such as private telephone calls.
• Assist in preparing monthly and ad‑hoc management information, including input into the Trust’s board report.
• Carry out variance analysis for divisions to inform budget managers and Finance Business Partners.
• Provide financial information enabling Finance Business Partners to produce monthly division finance reports, including recovery plans.
• Create and maintain spreadsheets and databases, ensuring analysis is accurate and robust (e.g., staff-in-post).
• Assist in preparing the Trust’s annual budget setting process, including the production of the Trust budget book.
• Carry out pay costing for divisions.
• Meet with budget holders to discuss current financial position, agree staff-in-post figures, explain variances, and ensure proper processes and governance are followed.
• Develop and maintain good working relations with budget holders to understand their areas that may have financial implications.
• Assist in producing information for year‑end accounts, including creditors, debtors and supporting analysis.
• Support and participate in stock takes for inclusion in the annual accounts.
• Proactively assist Senior Management Accountant and Management Accountants in reviewing current work practices and recommending improvements where required.
• Assist in producing procedure notes for finance management and develop and maintain procedure notes for division‑specific tasks to facilitate cover arrangements while staff are on leave.
• Provide cover for absent colleagues within Financial Management.
• Pursue continuous professional development within the role.

Person Specification

Qualifications

• AAT Advanced Diploma in Accounting or NVQ Level 3 or equivalent.
• Grade C or above at GCSE English and Maths or equivalent.
• Experience of a management accounting environment, including all aspects of production and adherence to standing financial instructions.
• NHS experience.

Experience

• Experience of spreadsheet and system design to validate large amounts of data, minimise errors and complete work within financial timescales and procedures.
• Use of accounting software packages.
• Experience of advising non‑financial managers on financial issues.
• Experience of Oracle Financial Accounting software.
• Experience of business reporting tools.
• Experience of dealing with queries from both internal and external parties.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and therefore a submission for Disclosure to the Disclosure and Barring Service (formerly CRB) will be required to check for any previous criminal convictions.

Great Western Hospitals NHS Foundation Trust

£27,485 to £30,162 a year per annum pro rata