Assistant Company Secretary

Phoenix; London; Hybrid; GBP 69,000 - 82,000; Full time

Job summary

A leading financial services firm based in London seeks an Assistant Company Secretary to provide strategic support in governance matters. The role involves assisting with ExCo meetings, preparing committee papers, and managing AGM processes. Ideal candidates have governance qualifications and significant experience within listed companies, with a proven track record in fostering effective stakeholder relationships. This permanent position offers a competitive salary and benefits with hybrid working options.

Benefits

Up to £82,000 salary

30%-60% indicative bonus

Private medical cover

38 days annual leave

Excellent pension plan

Life assurance

Income protection

Volunteering days

Flexible working options

Qualifications

• Strong post qualified experience, preferably within a FTSE 100 or FTSE 250.
• Excellent knowledge of the Companies Act and UK Corporate Governance Code.
• Drafting skills for listed plc and subsidiary level annual reports.

Responsibilities

• Support the Group Company Secretary with ExCo meetings.
• Prepare high-quality committee papers.
• Manage AGM processes and corporate governance advisory support.

Skills

Excellent communication skills

Ability to build effective stakeholder relationships

Teamwork

Financial Services experience

Education

Qualified governance or company secretariat professional

Job description

Overview

Job Type: Permanent

Location: Based from our London offices with hybrid working options.

Flexible working: All of our roles are open to part-time, job-share and other types of flexibility. We will discuss what is important to you and balancing this with business requirements during the recruitment process. You can read more about Phoenix Flex here.

Closing Date: 7th October 2025

Salary and benefits: Up to £82,000 plus an indicative bonus range of 30%-60%, private medical cover, 38 days annual leave, excellent pension, 12x salary life assurance, career breaks, income protection, 3x volunteering days and much more.

Who are we?

We want to be the best place that any of our 6,600 colleagues have ever worked. We’re Phoenix Group, we’re a long-term savings and retirement business. We offer a range of products across our market-leading brands, Standard Life, SunLife, Phoenix Life and ReAssure. Around 1 in 5 people in the UK has a pension with us. We’re a FTSE 100 organisation that is tackling key issues such as transitioning our portfolio to net zero by 2050, and we’re not done yet.

The Role

As Assistant Company Secretary – Group, you’ll support the Group Deputy Company Secretary and the team on listed and subsidiary matters such as the Annual Report, Annual General Meeting (AGM), Board Support as required and providing support to a cross-functional team.

You’ll report to the Group Deputy Company Secretary, supporting them and be an important contributor to the team, mentoring and supporting those more junior within a cross-functional team.

Key Responsibilities

• Support the Group Company Secretary with one to two ExCo meetings per annum and any Board Committee as required.
• Preparing high quality committee papers as required.
• NED appointments, induction and ongoing training and information.
• Half year, Year end and ARA processes.
• Support the role responsible for Company Insurance when absent.
• Responsible for all elements of the AGM, including oversight of the Notice of Meeting.
• Provide excellent corporate governance advisory support to Phoenix Group Holdings plc, its subsidiaries and regulated entities.

What are we looking for?

This is a high-impact, strategic position for a seasoned company secretariat professional with deep expertise in plc and subsidiary governance.

Essential Criteria

• Qualified governance or company secretariat professional through the CGI exam route with strong post qualified in-house listed experience, preferably within a FTSE 100 or FTSE 250.
• Excellent knowledge of the Companies Act, Listing Rules, Disclosure, Guidance and Transparency Rules and UK Corporate Governance Code.
• Excellent communication skills, written and verbal.
• Drafting of listed plc and subsidiary level annual reports.
• Ability to build effective stakeholder relationships, enjoy teamwork and positively influence outcomes.
• Financial Services or highly regulated industry experience would be highly desirable.

We want to hire the whole version of you.

We are committed to ensuring that everyone feels accepted and welcome applicants from all backgrounds. If your experience looks different from what we’ve advertised and you believe that you can bring value to the role, we’d love to hear from you.

If you require any adjustments to the recruitment process, please let us know so we can help you to be at your best.

We’re reviewing applications as they come in, so apply early to avoid missing out.

Find out more about

• Guide for Candidates: thephoenixgroup.pagetiger.com/guideforcandidates
• Find or get answers from our colleagues: www.thephoenixgroup.com/careers/talk-to-us