ARIA MedOncology Administrator and Pharmacy Clinical Trials Officer

NHS; Stoke-on-Trent; On-site; GBP 22,000 - 28,000; Full time

Job summary

A leading healthcare provider is seeking an ARIA MedOncology Administrator and Pharmacy Clinical Trials Officer in Stoke-on-Trent. The successful candidate will maintain the electronic prescribing system and manage clinical trials. Essential qualifications include GCSEs in Maths and English and a recognised IT qualification. Strong knowledge of pharmacy systems and GCP training is required. This role offers opportunities for professional development and a chance to work within a dedicated cancer team.

Benefits

Professional development opportunities

Supportive team environment

Commitment to inclusion and diversity

Qualifications

• Must maintain Good Clinical Practice (GCP) training and apply this to working practices.
• Must be flexible with changing work schedules.
• Must have at least 1 year of previous experience in a similar role.

Responsibilities

• Create, update, and maintain electronic protocols in the Aria system.
• Dispense clinical trial drugs per GCP guidance.
• Attend meetings to present data on workload, regimen usage, patient numbers.

Skills

Knowledge of pharmacy hospital electronic systems

Good Clinical Practice (GCP) training

Basic IT skills

Ability to prioritize workload

Teamwork skills

Education

4 GCSE's (or equivalent) including grade C or above in Maths and English

Completion of West Midlands Dispensing Accuracy Assessment OR NVQ Level 2 in pharmacy services

Recognised IT qualification

Tools

MedOncology

Ascribe

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

University Hospital of North Midlands NHS Trust

ARIA MedOncology Administrator and Pharmacy Clinical Trials Officer

The closing date is 22 January 2026

University Hospitals of North Midlands is currently unable to provide sponsorship for this role. This is in accordance with UKVI guidelines and legislation, as these roles do not meet the skill nor salary threshold for sponsorship. If you hold a graduate visa, you are welcome to apply for this role however it is important to note that UHNM will be unable to offer sponsorship at the end of your graduate visa, you must also have at least six months until your graduate visa expires at the start of your employment for training and operational reasons.

B4 - ARIA Administrator and Pharm Clinical Trials

Pharmacy Directorate

Band 4 - ARIA MedOncology Administrator and Pharmacy Clinical Trials Officer

Electronic prescribing is well established across both Paediatric (ChemoCare) and Adult (ARIA) Cancer Services. You will support the pharmacy and cancer directorates in the on‑going administration of the adult chemotherapy electronic ARIA prescribing system.

Working with the Advanced Specialist Pharmacist for cancer and electronic prescribing you will maintain and update the SACT regimens to ensure current protocols are available for safe prescribing in line with national and local guidelines.

Main duties of the job

This post is split between two elements: EPMA Administrator and Pharmacy Clinical Trials.

You will work for Oncology and Haematology Directorate and Pharmacy Cancer teams under the management of the Lead Electronic Prescribing Pharmacist. The role is across both Royal Stoke and County sites.

Create, update and maintain the electronic protocols embedded in the Aria system.

Manipulate data pulled from ARIA to ensure it is complete and accurate before submitting monthly to SACT dataset NHS‑E.

Attend meetings to present data on workload, regimen usage, number of new patients etc.

Dispense clinical trial drugs in line with current GCP guidance.

Ensure sufficient stock of clinical trial agents is available.

Maintain clinical trial site files.

About us

University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. Based across two sites, Royal Stoke in Stoke‑on‑Trent and County Hospital in Stafford, we are proud to serve around three million people and we’re highly regarded for our facilities, teaching and research. We are the specialist centre for major trauma for the North Midlands and North Wales.

All of our employees make a valuable contribution regardless of role here at UHNM and we are proud of our wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their true potential.

UHNM create and encourage a culture of inclusion, providing equal opportunities for career development that are fair and transparent. We are committed to being a diverse and inclusive employer and foster a culture in which all staff feel valued and respected. In return we ask all of our employees to make a commitment to the values, co‑created by or staff, patients and carers, and that unite us as a Trust.

At University Hospitals of North Midlands NHS Trust we know that investing in, supporting and developing our staff has a direct impact on the quality of care that we deliver. Our employees are as important as our patients and the population that we serve.

Job responsibilities

At UHNM Research and Innovation is integral to patient care and Pharmacy provides a key role in that vision. The clinical trials team manage a broad portfolio of both commercial and non‑commercial trials across a range of specialities including oncology, haematology, neurology, paediatrics and critical care. You will liaise with the R&I team, the wider multi‑disciplinary teams, trial sponsors and pharmacy to ensure safe and efficient delivery of clinical trials in accordance with regulations.

We are looking for an enthusiastic and highly motivated individual to join our highly regarded Cancer Team working across the two sites of UHNM.

This is an exciting time to join our specialist Cancer Services team to further improve quality and patient experience.

Person Specification

Essential Qualifications

• 4 GCSE's (or equivalent) including grade C or above in Maths and English.
• Completion of West Midlands Dispensing Accuracy Assessment OR NVQ Level 2 in pharmacy services.
• Recognised IT qualification.

Knowledge, Skills, Training and Experience

• Knowledge and experience of pharmacy hospital electronic systems, e.g. MedOncology, Ascribe.
• Ability to read and understand SOP's.
• Ability to obtain and maintain Good Clinical Practice (GCP) training and apply this training to working practices.
• Excellent grasp of basic IT skills and able to use Microsoft Word, Excel and PowerPoint to a reasonably high standard.
• Ability to investigate queries, taking action if appropriate.
• Ability to realise when it is necessary to liaise with senior staff.
• Ability to prioritise own workload and work as part of a team.
• Ability to work unsupervised and alone.
• Prides oneself on maintaining a high standard of work and attention to detail.
• Flexibility with regard to change in work schedules.
• Comprehension and ability to follow both written and verbal standard operating procedures (SOPs).
• At least 1 year previous experience in a similar role.
• Previous experience of working in a GCP environment.
• An understanding of R&D processes regarding pharmacy clinical trials.
• Previous experience dealing with customers and difficult queries.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

University Hospital of North Midlands NHS Trust