All Age Safeguarding Administrator

East Kent Hospitals University NHS Foundation Trust; Dover; On-site; GBP 22,000 - 30,000; Full time

Job summary

A prominent healthcare institution in the UK is seeking an All Age Safeguarding Administrator to support its team. The ideal candidate will possess excellent communication skills and have a proven background in administrative roles. Responsibilities include providing administrative support, maintaining records, and ensuring effective communication within the team. This role is pivotal in managing sensitive information and requires a resilient and professional approach in a busy environment. Join a committed team dedicated to safeguarding vulnerable communities.

Qualifications

• Minimum of 2 years experience in an administrative role.
• Demonstrated ability to handle sensitive information.
• Experience of supporting and taking minutes of meetings.

Responsibilities

• Provide full administrative support to Safeguarding professionals.
• Maintain electronic record systems for data management.
• Handle enquiries from staff and assist with information signposting.

Skills

Confidentiality

Data entry

Organizational skills

Diary management

Communication

Education

GCSE Maths

NVQ 3 level in a relevant subject

Tools

Microsoft Office (Word, Excel)

Job description

East Kent Hospitals University NHS Foundation Trust

All Age Safeguarding Administrator

The closing date is 21 January 2026

An exciting opportunity has arisen to work as part of the All Age Safeguarding administration team on a fixed term contract to cover maternity leave.

We are looking for a dynamic and motivated individual, who will fit well into a multi discipline, multi-agency team.

The Safeguarding team deals with information that can be upsetting on a daily basis, and because of that this post would suit a candidate who can demonstrate resilience, maturity, calmness under pressure and supreme professionalism.

The successful candidate will have excellent written and verbal communication skills as well as experience of a busy office environment. We are looking for a team player who has great interpersonal skills. Due to the often changing nature of the work this role would suit a person who has strong time management skills and the ability to prioritise effectively.

PLEASE NOTE - WE CANNOT OFFER SPONSORSHIP FOR THIS ROLE

Main duties of the job

As an administrator you will be involved with all the functions of this busy team. You will provide full administrative support to the Safeguarding professionals in the team which will include answering the telephone, diary management, data entry, minute taking, organising training, liaising with internal staff and external agencies, alongside the usual administrative tasks.

You will be working with some of the Trust's electronic record systems to research, record and input data. You will handle telephone and email enquiries from staff and be expected to signpost them to the necessary information and have a good knowledge of the work performed by the Trust as a whole.

About us

We are one of the largest hospital trusts in England, with five hospitals and community clinics serving a local population of around 695,000 people.

Our vision is 'great healthcare from great people'. Everything we do is guided by our values: 'People feel cared for, safe, respected and confident that we are making a difference'.

We have a new way of working at East Kent Hospitals, called 'We care'. It's about empowering frontline staff to lead improvements day-to-day. We're looking for compassionate people to be part of our improvement journey for the patients, families and carers we care for every day.

Job responsibilities

Please scroll down to access the full Job Description and Person Specification located in 'supporting documents'.

Person Specification

Qualifications

• GCSE Maths
• Educated to NVQ 3 level in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience

Experience

• Minimum of 2 years experience in an administrative role
• Able to demonstrate a comprehensive knowledge of administrative procedures and the ability to undertake associated tasks ensuring adherence to defined procedures and guidelines
• Demonstratable experience in dealing with sensitive and confidential information.
• Previous NHS experience
• Understand the role and responsibility of the Safeguarding Adults team
• Previous experience of working within a busy administrative team
• Able to demonstrate evidence of own personal development
• Experience of supporting and taking minutes of meetings

Skills

• An ability to maintain confidentiality and trust
• Able to demonstrate ability to input data accurately/efficiently
• Able to demonstrate organisational and diary management skills to include co-ordination of meetings and associated duties.
• Used to working via virtual meetings and using a headset.

Knowledge

• Demonstrate ability and knowledge to utilise various software packages to include Microsoft Office Applications, i.e. word, excel etc
• Understanding of Confidentiality and Data Protection Act.
• Demonstrate a higher level off IT knowledge, specifically producing reports from Excel spread sheets
• Knowledge of NHS Electronic Staff records in relation to recording training
• Demonstrate knowledge of electronic patient information systems

Personal Attributes

• Professional, calm and efficient manner
• Positive and flexible approach to work
• Able to cope with distressing information
• Clear communicator with excellent writing, data entry skills
• Ability to work under pressure in a busy working environment and able to multi-task
• Effective team working
• Able to work on own initiative, organising and prioritising own and others workloads to changing and often tight deadlines without supervision
• Understanding of and commitment to equality of opportunity and good working relationships
• Committed to promoting a positive image of the Safeguarding Adults team and the wider Trust.

Other

• To be aware of and adhere to the Trust's Visions, Missions and Values
• Ability to travel independently in accordance with Trust policies and service needs

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

East Kent Hospitals University NHS Foundation Trust