Air Freight Clerk

Top Talent Recruit; Colnbrook; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading logistics recruitment firm is looking for an Air Freight Coordinator to join their team in Heathrow. The role entails coordinating air freight shipments, ensuring compliance with international trade and customs regulations, and effective communication with network partners and clients. Ideal candidates should possess strong problem-solving skills and an understanding of air export documentation. You'll also be responsible for monitoring shipment progress and ensuring all reports are completed accurately and timely.

Qualifications

• Experience in freight forwarding with knowledge of air exports is preferred.
• Ability to understand and follow customs regulations.
• Strong communication skills to liaise with multiple stakeholders.

Responsibilities

• Coordinate bookings from origin to destination maintaining clear communication.
• Ensure compliance with international trade regulations and customs procedures.
• Monitor shipment progress and provide updates.
• Prepare airway bill pre-alerts accurately to avoid delays.

Skills

Coordinating with partners

Understanding of INCOTERMS

Customs procedures knowledge

Effective communication

Problem-solving skills

Job description

Our client, a freight forwarder is looking for a Air Freight Coordiantor to join their office in Heathrow.

Key Roles and Responsibilities

• The ability to co-ordinate with network partners, UK clients and/or internal teams to arrange a booking to be shipped from origin to destination country, maintaining clear and effective communication at all times
• Ensuring all shipments adhere to international trade regulations, customs procedures, and export control laws
• Basic understanding of INCOTERMS and the risk and liabilities of each term
• To quote shipments prior to movement and applying agree rates where necessary
• Building relationships with airlines for cargo bookings and rate negotiations
• To liaise with partners to reach out for quotes and rates
• Familiarity with various export documents and their purpose
• Ensure all air export jobs are completed correctly and in a timely manner
• Ensure all customs declaration tasks are completed correctly and in a timely manner
• Has the ability to follow instruction and produce airway bill pre-alerts, ensuring accuracy in preparation to avoid critical delays or penalties
• Monitoring the progress of shipments from origin to destination, providing updates to destination partners.
• Understanding of HMRC Volumes 1 & 3 of the UK trade tariff.
• Report immediately to the line manager any amendments to customs declarations
• Ensure the operational system is always used correctly
• Assist other departments as and when required by the company
• Maintain regular communications with the network and sales team
• Look and propose new efficiencies in customer workflow
• Liaise with HMRC and maintenance of customs procedures
• Ensure all reports are completed as per provided deadline
• Ensure the SOPs are followed completely and accurately
• Look and propose new efficiencies in customer work flow
• Passing invoices from suppliers and providers within 48 hours from receipt
• Ensure insurance is charged correctly
• Ensure insurance claims are given to the claims department immediately
• Propose and report to Line Manager; strategies related to the Air products
• Provide support and holiday coverage for the local staff when required