Administrator (Planning Office)

Hitachi Vantara Corporation; City Of London; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A leading technology company in London is looking for an Administrative Support Specialist to assist in various operational tasks. You will handle procurement, asset and facility administration, and project support while managing sensitive information. The ideal candidate has 2-3 years of experience, strong communication skills, and a proactive approach to work. This role offers a competitive salary and a flexible hybrid work model.

Benefits

Market competitive salary

Discretionary bonus scheme

Generous holiday entitlement

Group Personal Pension

Private Medical Insurance

Employee Assistance Programme

Gym Membership

Cycle to Work scheme

Qualifications

• 2-3 years of experience in administrative support, preferable.
• Proficient in managing day-to-day administrative tasks.

Responsibilities

• Procurement administration including purchase orders and vendor registration.
• Maintaining asset lists and supporting IT rental.
• Monitoring financial expenses and budget allocation.
• Organizing events and scheduling management for managers.

Skills

Organisational dynamics understanding

Good communication skills

IT skills

Proactive and flexible approach

Strong English proficiency

Job description

Overview

Our Company Through its Social Innovation Business that brings together IT, OT (Operational Technology) and products, Hitachi contributes to a harmonized society where the environment, wellbeing, and economic growth are in balance. Hitachi operates globally in four sectors – Digital Systems & Services, Energy, Mobility, and Connective Industries – and the Strategic SIB Business Unit for new growth businesses. With Lumada at its core, Hitachi generates value from integrating data, technology and domain knowledge to solve customer and social challenges. Revenues for FY2024 (ended March 31, 2025) totaled 9,783.3 billion yen, with 618 consolidated subsidiaries and approximately 280,000 employees worldwide. Visit us at www.hitachi.com.

Providing administrative operation to support Research & Development activities sharing tasks with team members: R&D in Europe : Hitachi Global; R&D in Japan: Research & Development : Hitachi.

What you’ll be doing

All the tasks are shared with team members in cooperation with other organizations such as Hitachi, Ltd. in Japan and Hitachi Europe Ltd. Tasks shall include but not be limited to:

• Procurement administration: Raising purchase order/request; Vendor/customer registration; Tracking expenses
• Asset administration: Maintaining asset list; Supporting IT rental
• Facility administration: Liaison with other facility team; Maintaining web portal; Guest/starter/leaver support
• Contract administration: Making/supporting service agreements (research agreements); Registering/tracking contracts; Sensitive information administration
• Financial administration: Monitoring/reporting expenses; Supporting budget allocation; Supporting tax rebate
• Export control: Checking/monitoring/logging export control of technologies
• Event organisation: Designing/executing/supporting events such as R&D Forum; Designing/executing/supporting social events
• Personal assistant: Schedule management of Managers; Delegation of approval
• Project support: Supporting proposals/reviews/reports; Collecting/checking/logging deliverables

What you bring to the team

We’re looking for a team player who is motivated by delivering great work and the Hitachi vision and willing to take responsibility. The role will be a mixture of remote-hybrid work with 2 days in the Hitachi Office. The office location is 7th floor 1, New Ludgate, 60 Ludgate Hill, London EC4M 7AW.

The ideal candidate will possess the following skills and background:

• Jobholder must have a thorough understanding of organisational dynamics, coupled with good communication skills and the ability to handle issues of high sensitivity. Continuous improvement of the administration with knowledge and IT skill is highly required.
• We are seeking a candidate with 2–3 years of experience (preferable) in administrative support, within a dynamic or cross-functional team environment.
• Strong English language proficiency both written and verbal
• A proactive and flexible approach to work, with the ability to adapt to changing priorities
• Proven experience in managing day-to-day administrative tasks as stated under skills.

Benefits Package

Along with a market competitive salary and discretionary bonus scheme, employees have the option to work flexibly in line with our hybrid working model and we would be happy to discuss this with you during the hiring process.

Company Funded Benefits

• Market competitive salary and discretionary bonus scheme
• Generous holiday entitlement - with the option to buy up to an additional week per year
• A Holiday Banking scheme allowing you to bank untaken holiday to use another year
• Group Personal Pension
• Private Medical Insurance
• Employee Assistance Programme available to all employees
• Personal Accident Insurance

Voluntary Benefits (funded by employee) including.

• Cycle To Work scheme
• Gym Membership
• Dental Insurance with option to include dependent children
• Health screening
• Dining card

Our Values

We are proud to say we are an equal opportunity employer and welcome all applicants for employment without discrimination based on factors that do not affect ability to perform the job, including race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. We are proud of Japanese heritage, with our values expressed through the Hitachi Spirit:

Wa – Harmony, Trust, Respect

Makoto – Sincerity, Fairness, Honesty, Integrity

Kaitakusha-Seishin – Pioneering Spirit, Challenge